Completed Projects Archive
OIT Project Completion
December 2024
Business Process Automation
- HR Tuition Reimbursement project
The implementation of automated workflows has streamlined the application and approval process, reducing administrative burden and ensuring timely processing. For details: Human Resources - Career Development - Curriculum Management System
This was successfully implemented for the registrar's office. The project aimed to implement Curriculog, which is a software platform that works in conjunction with Acalog, to streamline the management of program and course updates for college catalogs. For details: Curriculog - IRB Management System
We successfully launched Cayuse Human Ethics, a cloud-based platform for managing electronic preparation, submission, and routing of studies for Sponsored Programs Team. This tool streamlines processes for initial applications, modifications, renewals, and incident reports, while also enhancing review and routing efficiency. For details:
Office of Research and Sponsored Programs - Protection of Human Subjects
August 2024
Business Process Automation: These DocuSign projects have led to operational improvements and benefits. The streamlined workflows, cost savings, and improved user experience collectively contribute to the project's success. This collaborative effort was led by the OIT-Project Management Office in partnership with our respective business units.
The projects include:
- Waiver for UHCL Art School for Children and Young Adults
- Additional Compensation Form for Human Resources
- Purchasing Summary ($100k & $300k) for Procurement
ADG Virtual Orientation System was successfully implemented by OIT-Project Management Office in partnership with Student Affairs Team led by Tyler Hall. The project, aimed to provide a smooth and comprehensive onboarding experience for the students, facilitating a quicker transition into the organization. We appreciate the teamwork and dedication that made these advancements possible and look forward to continuing our efforts to improve and innovate.
The Waiver for Consent to Release Confidential Information for Counseling and Mental Health Center has been successfully accomplished. Automating the waiver process streamlines the entire workflow, reducing the time and effort required to obtain and manage consent forms. This collaborative effort was led by the OIT-Project Management Office and the Counseling & Mental Health Center Team.
Tuition and Fee Request process Automation
The automation of the Tuition and Fee Request process using DocuSign has been successfully accomplished. This collaborative effort was led by the OIT-Project Management Office and the Planning & Budget Office from the A & F Division.
View details: Planning and Budget Resources and Forms
Instructions: Tuition and Fee Request Instructions (PDF)
Time Collection Devices Project Successfully Closed
Pictured (left to right): Jared Hoevelman, Infrastructure Manager; Gene Schwab, Network Specialist III; Joyce Ferrell, Assoc. Dir., Technical Svcs.; Nomso Eze, Business Analyst II; Tanja Reason, Department Assistant III; John Rodriguez, Director, IT Infrastructure; Carmen Canales, Manager Payroll; Darial Resendez, Custodial Manager; Sheeba Thomas, Interim Dir. PMO/Tech Project Manager; Sana Zeidan, Dir., Acad. Tech./Support Serv.
As the Time Collection Devices (TCD) system contract neared its end, Human Resources encountered the challenge of tracking hourly employees and integrating this data with Peoplesoft. To address this need, Erika DeLeon, Director of HR Operations and Carmen Canales, Payroll Manager, initiated a project with the Project Management Office. Approximately 20 iPads were deployed across the UHCL campus, remotely controlled and dedicated exclusively to running the Web-Based Time Clock Software. It was accompanied by testing and training sessions for users. The decision to adopt iPads and implement a secure locking mechanism not only streamlined processes but also resulted in substantial cost savings. We extend heartfelt thanks to all those who contributed to the success of this project.
Concur Travel Management System
Concur Ticketing System Implementation Project was successfully completed in partnership with Business Operations Team.
Concur is an integrated travel and expense management software platform with robust security features that automates travel planning, ticketing, expense reporting, approval workflows, integrations and mobile Accessibility.
It has optimized travel and expense management operations. We extend our heartfelt thanks to all those who have contributed to the success of this project.
Endpoint Protection Management Solution Project Celebration
The objective of this project was to define a comprehensive endpoint protection strategy and identify and procure an appropriate enterprise level Endpoint Protection Management (EPPM) Solution in alignment with the strategy. The identified solution has replaced the anti-virus solution currently implemented and will serve to ensure comprehensive data security and protection against advanced threats for computing devices used by the University of Houston system faculty, staff, and students.
Campus ID Card and Meal Plan System
May 12, 2023
We successfully implemented our new Campus ID Card and Meal Plan System (Phase1). It was a System wide project. System provides non-proprietary, transactional solutions through secure integrations. Key objectives included card production, mobile platform, meal plan management, dining/retail point of sale, online ordering, and print/copy, The online photo upload process has AI approval functionality. The meal Plan Portal (MPP) fully automates the meal plan selection, purchasing, and billing process. Its security and PCI compliance scans are key measures and protocols for data security and protection. Thanks to all who supported the project.
Team Dynamix Implementation Project
We implemented a SaaS platform for tackling projects of any size that is as simple or as sophisticated as it needs to be. Moving from an excel spreadsheet to this solution has helped to organize everything while planning and running projects, in a way that is accurate, predictable, and beneficial. A formal project intake process and system has helped to prioritize and review projects before assigning resources and timelines. It supports any methodology: Waterfall, Agile, Kanban, Card Wall, or task lists and helps in managing issues, risks, baselines, documents, and budget performance. IT service management module with configurable workflows has been used for data requests. Thanks to everyone involved in the Project!
Another Successful Project!
Residential Management System
We moved to Mercury Cloud, a Service (SaaS) solution for higher education Housing & Conference Management. It is fully web-based for staff and students, and works across all browsers. Earlier we had on-prem server that OIT was supporting. Now with the Mercury cloud, RMS vendor manage all of the infrastructure and data backups including OS, database updates as well as Mercury upgrades. With the new system, the interfaces are a part of the application and the housing team are able to control it and it is delivered from a proven, secure facility. Thanks to everyone involved in the Project!