Housing Cancellation

Housing Cancellation Process

All Housing Cancellation requests and appeals must be submitted by the student, from their UHCL email account. Requests written or submitted by anyone other than the student will not be accepted.

All requests and appeals are to be submitted in writing (via a written statement or email) to housing@uhcl.edu for consideration.

Students will be contacted through their UHCL email (@uhcl.edu) with decisions related to their request and/or appeal.

Please note that unenrolling in classes, not registering for classes, taking online classes only, and/or deciding to attend another higher education institution does not qualify for an automatic housing cancellation.

Housing Cancellation Deadlines

How to Submit a Housing Cancellation Request

Step 1: Prepare a written statement regarding your specific request.

Step 2: Include any relevant information as well as supporting documentation.

Step 3: Send an email from your UHCL email to housing@uhcl.edu. The email should contain your name, student ID#, room#, along with your written statement and any supporting documentation you wish to include.

If the housing cancellation request is not immediately approved, the Housing Appeals Committee will review the request and subsequent documentation. Please see the next section for details.

The Housing Appeals Committee consists of UHCL faculty, staff and students. Once the semester starts, this committee will convene to hear all housing cancellation requests. The student does not meet in-person with the committee. Prior to the start of a semester term, all housing cancellation appeals are heard directly by the Associate Dean of Students, Director of Student Housing.

The Housing Appeals Committee meets on a monthly basis. As such, students must submit their housing cancellation request by the 5th of the month, in order for it to be considered in a timely manner.

Should the student's housing cancellation request be denied, the student may elect to follow the Housing Appeal process as outlined below.

How to Submit a Housing Appeal

Students may submit an appeal regarding their housing cancellation request to Student Housing and Residential Life, within 5 business days of the original appeal decision, and only if one or more of the following criteria is met. Appeals will not be heard on the basis of the student (or others) being dissatisfied with the original decision.

• The student possesses additional information and/or documentation to be considered since the original submission of their written appeal.
• The student feels they have been treated unfairly throughout the process.

Step 1: Make sure your written appeal (written statement or email) meets one or more of the criteria as stated above.

Step 2: Send an email from your UHCL email to both housing@uhcl.edu and perrym@uhcl.edu. 

The Assoc. Dean of Students, Director  of Student Housing will review the written appeal (3 to 5 business days) and decide whether or not to accept the appeal and conduct an in-person meeting with the student.

If an appeal meeting is granted, the Assoc. Dean of Students, Director of Student Housing will schedule an in-person meeting with the student only. Upon completion of the appeal meeting, the Director will notify the student in writing with their final appeal decision (3 to 5 business days).

If an appeal meeting is not granted, the Assoc. Dean of Students, Director of Student Housing will notify the student in writing (3 to 5 business days).