Administrative Policies and Procedures
The University of Houston-Clear Lake Memorandums of Administrative Policies (MAPs) are intended to provide general information and contain the official policies, process and procedures, standards, and guidelines that govern the faculty, staff, and student body. UHCL reserves the right to update MAPs as needed to reflect current law, Board policy, System policy or other guidelines.
Policies are subject to change and should be consulted as needed for updates. Policy information does not constitute a contract between UHCL and its employees. UHCL administrative and business operations are subject to federal, State of Texas, University of Houston System Board of Regents, and University of Houston System policies and procedures, and to standards of good business and management practice. Please search on the University of Houston System website to determine if a University of Houston Board of Regents Policy or UH System policy (SAM) might apply:
UHCL Memorandums of Administrative Policies (MAPs)
01 General Administration
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) General Administration Policies
A. UHCL Administrative Guide
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 01.A.01 | Administrative Policy | 11/05/2024 | 11/05/2029 |
| 01.A.06 | University Shared Governance Policy | 05/16/2024 | 05/16/2029 |
| 01.A.08 | Tobacco Smoke and Vape Free Campus Policy | 11/09/2023 | 11/09/2026 |
| 01.A.10 | Drug and Alcohol Abuse Prevention Policy | 03/13/2023 | 03/13/2026 |
B. UHCL Facilities and Physical Plant
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 01.B.06 | Use of Space and Facilities | 05/08/2014 | 05/08/2019 |
| 01.B.07 | Environmental Health and Safety (Interim) | 05/02/2024 | 05/02/2025 |
C. UHCL Risk Management
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 01.C.20 | Campus Carry Policy | 05/12/2023 | 05/01/2025 |
D. UHCL Legal Affairs
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 01.D.04 | Affirmative Action Policy | Retired | |
| 01.D.05 | Equal Opportunity and Non-Discrimination Statement | Retired | |
| 01.D.15 | Freedom of Expression Policy | 06/03/2024 | 03/01/2027 |
F. UHCL Public Safety
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 01.F.05 | Emergency Management Policy | Retired | |
| 01.F.06 | Essential Personnel Interim | 05/16/2024 | 05/16/2025 |
| 01.F.07 | Fire and Life Safety Code | Retired |
02 Human Resources
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Human Resources Policies
A. UHCL General
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 02.A.04 | Discipline & Dismissal of Regular Staff Employees | 05/29/2024 | 05/29/2027 |
| 02.A.05 | Employee Relations, Grievance, and Appeal | 03/13/2023 | 03/13/2026 |
| 02.A.06 | Reduction in Force of Regular Staff Employees | 04/20/2023 | 04/20/2028 |
| 02.A.08 | Consulting and Paid Professional Service | Replaced by SAM 02.A.08 | |
| 02.A.09 | Conflict of Interest | Replaced by SAM 02.A.29 | |
| 02.A.10 | Shift Differential | 06/18/2021 | 08/31/2028 |
| 02.A.11 | Performance Assessment | 06/18/2021 | 06/01/2026 |
| 02.A.13 | Recruitment, Job Posting & Selection of Staff Employees | 05/29/2024 | 05/29/2029 |
| 02.A.14 | Promotion and Transfer of Staff | 05/29/2024 | 09/01/2029 |
| 02.A.18 | Probationary Period for Regular Staff Employees | 04/16/2021 | 04/16/2025 |
| 02.A.20 | Hours of Work | 05/29/2024 | 05/29/2029 |
| 02.A.21 | Nepotism | Retired | |
| 02.A.24 | Employees and Independent Contractors | Retired | |
| 02.A.25 | Separation from the University | 06/18/2021 | 06/18/2026 |
| 02.A.26 | UHCL Training Program | Retired | |
| 02.A.31 | Public Access to Personnel Files | 05/29/2024 | 09/01/2029 |
| 02.A.33 | Employment of Foreign Nationals | 05/29/2024 | 05/31/2029 |
| 02.A.36 | New Staff Orientation and Processing | 05/29/2024 | 05/29/2029 |
| 02.A.40 | Staff Attendance & Punctuality | 05/29/2024 | 05/29/2029 |
| 02.A.45 | Workplace Violence | Retired | |
| 02.A.46 | Alternative Work Arrangements | 04/20/2023 | 04/20/2028 |
B. UHCL Compensation
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 02.B.02 | Overtime and Compensatory Time for Non-Exempt Staff | Retired | |
| 02.B.04 | UHCL Staff Compensation | Retired | |
| 02.B.06 | Authorized Categories of Non-Exempt Compensation | 04/08/2021 | 04/08/2026 |
| 02.B.07 | Fair Labor Standards Act | 05/29/2024 | 05/29/2029 |
| 02.B.12 | Summer Pay Policy for Faculty | Moved to Academic Affairs here. | |
| 02.B.13 | Additional Compensation - Exempt Staff | 12/06/2023 | 07/01/2028 |
C. UHCL Fringe Benefits
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 02.C.07 | Return To Work For On The Job Injuries | 11/09/2023 | 11/09/2026 |
| 02.C.08 | Group Insurance | Retired |
D. UHCL Leave Entitlements
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 02.D.01 | Vacation and Sick Leave | 06/27/2021 | 08/31/2026 |
| 02.D.04 | Types of Employee Leave | 05/29/2024 | 05/01/2029 |
| 02.D.06 | Family and Medical Leave | 11/09/2023 | 08/31/2028 |
| 02.D.08 | Parental Leave | 05/29/2024 | 08/31/2029 |
E. UHCL Miscellaneous Benefits
| Policy # | Policy | Revised |
|---|---|---|
| 02.E.07 | Staff Service and Performance Awards | Retired |
F. UHCL Payroll
| Policy # | Policy | Revised |
|---|---|---|
| 02.F.03 | Employee Time and Effort Reporting | Retired |
03 Fiscal Affairs
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Fiscal Affairs Policies
A. UHCL General
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 03.A.03 | Travel Policy | 10/08/2024 | 10/08/2029 |
| 03.A.04 | P-Card Policy | 04/20/2023 | 04/20/2028 |
| 03.A.05 |
This Contract Administration Guide is promulgated pursuant to the University of Houston SAM 03.A.05. |
||
| 03.A.19 | Monthly Cell Phone Allowance | 04/20/2023 | 06/01/2028 |
| 03.A.45 | Check and Cash Management Policy | 12/04/2020 | 03/01/2025 |
| 03.A.47 | Student Financial Responsibility | 04/20/2023 | 04/20/2028 |
D. UHCL Payroll
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 03.D.04 | Payroll Check Policy | 04/20/2023 | 03/01/2026 |
F. UHCL Asset Management
| Policy # | Policy | Revised |
|---|---|---|
| 03.F.15 | Asset Management Policies | Retired |
| 03.F.16 | Asset Management Acquisitions | Retired |
| 03.F.17 | Asset Management Inventory Control | Retired |
04 Audit Function
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Audit Function Policies
05 Student Affairs
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Student Affairs Policies
C. UHCL Programs/Compliance
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
| 05.C.05 | Students Rights and Responsibilities | Retired | |
| 05.C.06 | Student Organization Policies | Retired | |
| 05.C.07 | Policies Governing Campus Life | Retired | |
| 05.C.08 | Hazing | 02/01/2024 | 02/01/2027 |
| 05.C.09 | Financial Responsibility | Replaced by MAP 03.A.47 | |
| 05.C.10 | Posting Flyer Information on University Bulletin Boards | 05/12/2023 | 05/12/2028 |
| 05.C.11 | Alcohol Distribution | 04/03/2024 | 04/03/2027 |
06 Academic Affairs
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Academic Affairs Policies
07 Information Resources
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Information Services Policies
A. UHCL Information Resources - General
| Policy # | Policy | Revised | Expires |
|---|---|---|---|
|
07.A.01 |
Acceptable Use Policy for UHCL Informational Resources |
02/01/2024 | 02/01/2029 |
|
07.A.10 |
Information Security Program | Retired | |
| 07.A.11 | Incident Response Policy and Procedures | Retired | |
| 07.A.15 | Acceptable Use Policy for UHCL Information Systems | Retired | |
| 07.A.16 | Acceptable Use Policy for UHCL Public Computers and Networks | Retired |
08 University Advancement
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) University Advancement Policies
09 Governmental Relations
Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.
UH System (SAMs) Governmental Relations Policies