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Administrative Policies and Procedures

The University of Houston-Clear Lake Memorandums of Administrative Policies (MAPs) are intended to provide general information and contain the official policies, process and procedures, standards, and guidelines that govern the faculty, staff, and student body. UHCL reserves the right to update MAPs as needed to reflect current law, Board policy, System policy or other guidelines.

Policies are subject to change and should be consulted as needed for updates. Policy information does not constitute a contract between UHCL and its employees. UHCL administrative and business operations are subject to federal, State of Texas, University of Houston System Board of Regents, and University of Houston System policies and procedures, and to standards of good business and management practice. Please search on the University of Houston System website to determine if a University of Houston Board of Regents Policy or UH System policy (SAM) might apply:


UHCL Memorandums of Administrative Policies (MAPs)

01 General Administration


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) General Administration Policies

A. UHCL Administrative Guide

Policy # Policy Revised Expires
01.A.01 Administrative Policy 04/20/2023 04/20/2026
01.A.06 University Shared Governance Policy 11/20/2020 11/20/2023
01.A.08 Tobacco Smoke and Vape Free Campus Policy 11/09/2023 11/09/2026
01.A.10 Drug and Alcohol Abuse Prevention Policy 03/13/2023 03/13/2026

B. UHCL Facilities and Physical Plant

Policy # Policy Revised Expires
01.B.06 Use of Space and Facilities 05/08/2014 Any Time

C. UHCL Risk Management

Policy # Policy Revised Expires
01.C.20 Campus Carry Policy 05/12/2023 05/01/2025

D. UHCL Legal Affairs

Policy # Policy Revised Expires
01.D.04 Affirmative Action Policy Retired  
01.D.05 Equal Opportunity and Non-Discrimination Statement Retired   
01.D.15 Freedom of Expression Policy 01/23/2021 03/01/2024

F. UHCL Public Safety

Policy # Policy Revised Expires
01.F.05 Emergency Management Policy Retired  
01.F.06 Essential Personnel 06/18/2021 06/01/2024
01.F.07 Fire and Life Safety Code Retired  

02 Human Resources


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Human Resources Policies

A. UHCL General

Policy # Policy Revised Expires
02.A.04 Discipline & Dismissal of Regular Staff Employees 12/06/2023 12/06/2026
02.A.05 Employee Relations, Grievance, and Appeal 03/13/2023 03/13/2026
02.A.06 Reduction in Force of Regular Staff Employees 04/20/2023 04/20/2028
02.A.08 Consulting and Paid Professional Service Replaced by SAM 02.A.08  
02.A.09 Conflict of Interest Replaced by SAM 02.A.29  
02.A.10 Shift Differential 06/18/2021 08/31/2028
02.A.11 Performance Assessment 06/18/2021 06/01/2026
02.A.13 Recruitment, Job Posting & Selection of Staff Employees 12/06/2023 12/06/2028
02.A.14 Promotion and Transfer of Staff 12/06/2023 09/01/2028
02.A.18 Probationary Period for Regular Staff Employees 04/16/2021 04/16/2025
02.A.20 Hours of Work 12/06/2023 12/06/2028
02.A.21 Nepotism 07/09/2021  
02.A.24 Employees and Independent Contractors Retired   
02.A.25 Separation from the University 06/18/2021 06/18/2026
02.A.26 UHCL Training Program Retired   
02.A.31 Public Access to Personnel Files 12/06/2023 08/31/2028
02.A.33 Employment of Foreign Nationals 12/06/2023 05/31/2028
02.A.36 New Staff Orientation and Processing 06/18/2021 06/18/2026
02.A.40 Staff Attendance & Punctuality 12/06/2023 12/06/2028
02.A.45 Workplace Violence Retired  
02.A.46 Alternative Work Arrangements 04/20/2023 04/20/2028

B. UHCL Compensation

Policy # Policy Revised Expires
02.B.02 Overtime and Compensatory Time for Non-Exempt Staff Retired   
02.B.04 UHCL Staff Compensation Retired   
02.B.06 Authorized Categories of Non-Exempt Compensation 04/08/2021 04/08/2026
02.B.07 Fair Labor Standards Act 12/06/2023 12/06/2028
02.B.12 Summer Pay Policy for Faculty 10/21/2020 10/21/2023
02.B.13 Additional Compensation - Exempt Staff 12/06/2023 07/01/2028

C. UHCL Fringe Benefits

Policy # Policy Revised Expires
02.C.07 Return To Work For On The Job Injuries 11/09/2023 11/09/2026
02.C.08 Group Insurance Retired   

D. UHCL Leave Entitlements

Policy # Policy Revised Expires
02.D.01 Vacation and Sick Leave 06/27/2021 08/31/2026
02.D.04 Types of Employee Leave 12/06/2023 05/01/2028
02.D.06 Family and Medical Leave 11/09/2023 08/31/2028
02.D.08 Parental Leave 12/06/2023 08/31/2028

E. UHCL Miscellaneous Benefits

Policy # Policy Revised
02.E.07 Staff Service and Performance Awards Retired 

F. UHCL Payroll

Policy # Policy Revised
02.F.03 Employee Time and Effort Reporting Retired

03 Fiscal Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Fiscal Affairs Policies

A. UHCL General

Policy # Policy Revised Expires
03.A.03 Travel Policy (Interim) 05/12/2023 05/12/2024
03.A.04 P-Card Policy 04/20/2023 04/20/2028
03.A.05

Contract Administration Guide

This Contract Administration Guide  is promulgated pursuant to the Univeristy of Houston SAM 03.A.05.

   
03.A.19 Monthly Cell Phone Allowance 04/20/2023 06/01/2028
03.A.45 Check and Cash Management Policy 12/04/2020 03/01/2025
03.A.47 Student Financial Responsibility 04/20/2023 04/20/2028

D. UHCL Payroll

Policy # Policy Revised Expires
03.D.04 Payroll Check Policy 04/20/2023 03/01/2026

F. UHCL Asset Management

Policy # Policy Revised
03.F.15 Asset Management Policies  
03.F.16 Asset Management Acquisitions  
03.F.17 Asset Management Inventory Control  

04 Audit Function


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Audit Function Policies

05 Student Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Student Affairs Policies

C. UHCL Programs/Compliance

Policy # Policy Revised Expires
05.C.05 Students Rights and Responsibilities Retired  
05.C.06 Student Organization Policies Retired  
05.C.07 Policies Governing Campus Life Retired  
05.C.08 Hazing 02/01/2024 02/01/2027
05.C.09 Financial Responsibility Replaced by MAP 03.A.47  
05.C.10 Posting Flyer Information on University Bulletin Boards 05/12/2023 05/12/2028

06 Academic Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Academic Affairs Policies

UHCL Academic Affairs Policies and Procedures

07 Information Resources


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Information Services Policies

A. UHCL Information Resources - General 

Policy # Policy Revised Expires

07.A.01

Acceptable Use Policy for UHCL Informational Resources
02/01/2024 02/01/2029

07.A.10

Information Security Program Retired  
07.A.11 Incident Response Policy and Procedures Retired  
07.A.15 Acceptable Use Policy for UHCL Information Systems Retired  
07.A.16 Acceptable Use Policy for UHCL Public Computers and Networks Retired  

08 University Advancement


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) University Advancement Policies

09 Governmental Relations


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Governmental Relations Policies

 

Contact

  • Office of Compliance


    Phone: 281-283-2307
    nimmerwillia@uhcl.edu

    Bayou Building, B2323
    2700 Bay Area Blvd
    Houston, TX 77058-1002

    Office hours:
    Monday - Friday, 8a.m. - 5p.m. (CST)