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Administrative Policies and Procedures

The University of Houston-Clear Lake Memorandums of Administrative Policies (MAPs) are intended to provide general information and contain the official policies, process and procedures, standards, and guidelines that govern the faculty, staff, and student body. UHCL reserves the right to update MAPs as needed to reflect current law, Board policy, System policy or other guidelines.

Policies are subject to change and should be consulted as needed for updates. Policy information does not constitute a contract between UHCL and its employees. UHCL administrative and business operations are subject to federal, State of Texas, University of Houston System Board of Regents, and University of Houston System policies and procedures, and to standards of good business and management practice. Please search on the University of Houston System website to determine if a University of Houston Board of Regents Policy or UH System policy (SAM) might apply:


UHCL Memorandums of Administrative Policies (MAPs)

01 General Administration


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) General Administration Policies

A. UHCL Administrative Guide

Policy # Policy Revised
01.A.01 Administrative Policy 04/20/2023
01.A.06 University Shared Governance Policy 11/20/2020
01.A.08 Tobacco-Free Campus Policy 05/10/2018
01.A.10 Drug and Alcohol Abuse Prevention Policy 03/13/2023

B. UHCL Facilities and Physical Plant

Policy # Policy Revised
01.B.06 Use of Space and Facilities 05/08/2014

C. UHCL Risk Management

Policy # Policy Revised
01.C.20 Campus Carry Policy 05/12/2023

D. UHCL Legal Affairs

Policy # Policy Revised
01.D.04 Affirmative Action Policy 05/12/2012
01.D.05 Equal Opportunity and Non-Discrimination Statement Retired 
01.D.15 Freedom of Expression Policy 01/23/2021

F. UHCL Public Safety

Policy # Policy Revised
01.F.05 Emergency Management Policy Retired
01.F.06 Essential Personnel 06/18/2021
01.F.07 Fire and Life Safety Code Retired

02 Human Resources


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Human Resources Policies

A. UHCL General

Policy # Policy Revised
02.A.04 Discipline & Dismissal of Regular Staff Employees 04/20/2023
02.A.05 Employee Relations, Grievance, and Appeal 03/13/2023
02.A.06 Reduction in Force of Regular Staff Employees 04/20/2023
02.A.08 Consulting and Paid Professional Service Replaced by SAM 02.A.08
02.A.09 Conflict of Interest Replaced by SAM 02.A.29
02.A.10 Shift Differential 06/18/2021
02.A.11 Performance Assessment 06/18/2021
02.A.13 Recruitment, Job Posting & Selection of Staff Employees 04/16/2021
02.A.14 Promotion and Transfer of Staff 04/08/2021
02.A.18 Probationary Period for Regular Staff Employees 04/16/2021
02.A.20 Hours of Work 03/13/2023
02.A.21 Nepotism 07/09/2021
02.A.24 Employees and Independent Contractors Retired 
02.A.25 Separation from the University 06/18/2021
02.A.26 UHCL Training Program Retired 
02.A.31 Public Access to Personnel Files 06/18/2021
02.A.33 Employment of Foreign Nationals 06/18/2021
02.A.36 New Staff Orientation and Processing 06/18/2021
02.A.40 Staff Attendance & Punctuality 07/20/2021
02.A.45 Workplace Violence 12/09/2009
02.A.46 Alternative Work Arrangements 04/20/2023

B. UHCL Compensation

Policy # Policy Revised
02.B.02 Overtime and Compensatory Time for Non-Exempt Staff Retired 
02.B.04 UHCL Staff Compensation Retired 
02.B.06 Authorized Categories of Non-Exempt Compensation 04/08/2021
02.B.07 Fair Labor Standards Act 07/09/2021
02.B.12 Summer Pay Policy for Faculty 10/21/2020

C. UHCL Fringe Benefits

Policy # Policy Revised
02.C.08 Group Insurance Retired 

D. UHCL Leave Entitlements

Policy # Policy Revised
02.D.01 Vacation and Sick Leave 06/27/2021
02.D.04 Types of Employee Leave 07/09/2021
02.D.06 Family and Medical Leave 06/18/2021
02.D.08 Parental Leave 07/09/2021

E. UHCL Miscellaneous Benefits

Policy # Policy Revised
02.E.07 Staff Service and Performance Awards Retired 

F. UHCL Payroll

Policy # Policy Revised
02.F.03 Employee Time and Effort Reporting 04/08/2021

03 Fiscal Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Fiscal Affairs Policies

A. UHCL General

Policy # Policy Revised
03.A.03 Travel Policy (Interim) 05/12/2023
03.A.04 P-Card Policy 04/20/2023
03.A.19 Monthly Cell Phone Allowance 04/20/2023
03.A.45 Check and Cash Management Policy 12/04/2020
03.A.47 Student Financial Responsibility 04/20/2023

D. UHCL Payroll

Policy # Policy Revised
03.D.04 Payroll Check Policy 04/20/2023

F. UHCL Asset Management

Policy # Policy Revised
03.F.15 Asset Management Policies  
03.F.16 Asset Management Acquisitions  
03.F.17 Asset Management Inventory Control  

04 Audit Function


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Audit Function Policies

05 Student Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Student Affairs Policies

C. UHCL Programs/Compliance

Policy # Policy Revised
05.C.05 Students Rights and Responsibilities Retired
05.C.06 Student Organization Policies Retired
05.C.07 Policies Governing Campus Life Retired
05.C.08 Hazing 07/05/2020
05.C.09 Financial Responsibility Replaced by MAP 03.A.47
05.C.10 Posting Flyer Information on University Bulletin Boards 05/12/2023

06 Academic Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Academic Affairs Policies

A. UHCL General

Policy # Policy Revised
06.A.09 Promotion and Tenure Policy 12/18/2020
06.A.15 Academic Appeals Policy 05/28/2021
06.A.16 Academic Honesty Policy 02/10/2022
06.A.17 Faculty Grievance Policy 10/10/2020
06.A.18 Textbook and Educational Materials Policy 12/03/2020
06.A.19 Impact of Coronavirus Pandemic on  Promotion and Tenure for Probationary Faculty Retired
06.A.22 Emeritus-Emerita Faculty Policy 01/23/2021

07 Information Services


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Information Services Policies

A. UHCL Computing Services

08 University Advancement


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) University Advancement Policies

09 Governmental Relations


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Governmental Relations Policies

 

Contact

  • Office of Compliance


    Phone: 281-283-2307
    nimmerwillia@uhcl.edu

    Bayou Building, B2323
    2700 Bay Area Blvd
    Houston, TX 77058-1002

    Office hours:
    Monday - Friday, 8a.m. - 5p.m. (CST)