Procurement and Contracts Forms

Disclosure of Interested Parties Form (PDF)

Signed form must be submitted along with Board of Regents approval for all contracts valued at $1 million or more (revenue or expense).

Emergency Acquisition Justification Form (PDF) 

This  form must be included with each requisition/contract that provides for emergency acquisition of goods or services.

Encumbrance Adjustment Form (XLS)

Scan completed form and PO Status Report to UHCLProcurement@uhcl.edu.

• Instructions for Encumbrance Adjustment Form (PDF)

Summary for Purchases Form (formerly Addendum C) (PDF)

For purchases greater than $100,000 this form must be completed.

Food Service Waiver Request (PDF)

Approved waiver must be attached to any contract over $100 to an off-campus vendor delivering and/or serving food for an on-campus event ($500 for UHCL at Pearland).

Insurance Waiver Request (PDF)

Use to request a waiver or modification of the insurance requirements of the Standard Purchasing Agreement (SPA) or the Standard Contract Addendum (SCA). Send form to UHCLProcurement@uhcl.edu for processing.

Vendor Security Assessment (VSA)

If you do not have access to the form, click the link Service - Accounts to make a request.

UHS Information Security reviews the submitted information and follows up with the business unit and/or third-party regarding any questions or concerns. The UHS Information Security review results in a final report which summarizes what was reviewed, any findings or concerns, and recommendations for next steps. The final recommendation is submitted back to the business unit and will be reviewed by the Office of Contracts Administration as the purchasing process continues.

To know more about Third-Party Risk Management, please visit

Third-Party Risk Management | University of Houston System

If you need assistance with completing the VSA or need further assistance contact UHCL Office of  Information Technology (OIT) at supportcenter@uhcl.edu

Release and Indemnification Agreement (PDF)

Release and indemnification agreement for activity or trip on or off campus.  

Release of Use Form (PDF)

Authorization for use of Image, Voice, Performance, Artwork or Likeness 

Sole Source Justification Form (PDF)

For contracts over $15,000 (Should submit to Procurement for approval PRIOR to processing requisition). 

Administrative Memorandum 03.A.05 Contract Administration (PDF)

Animals on UHCL Campus Form (DOC)