Procurement

Procurement Mission

The University of Houston Clear Lake Procurement Department is available to consult with and support all academic and administrative department purchasing activities. Our focus is obtaining the best product quality and value for students, faculty and staff in a responsive way, in support of the educational mission of the university. Procurement is the sole channel for purchasing at the university, including P-Cards and contracts.

Moreover, Procurement will make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier, in accordance with University of Houston system policies.

We comply with Texas Government Code, Title 10, Subtitle D, Chapters 2151-2176, Statewide Procurement Division Rulebook 1 TAC 111 -126, and the rules and regulations of the University of Houston Clear Lake, the University of Houston system, and outside agencies which may fund specific programs.

Plan Ahead

Since purchases vary in type, size and complexity it is important that departments plan well in advance for a variety of scenarios and timeframes. For example, if the purchase involves formal bidding then an additional 14 days is added to the process under Texas law. Contracts valued at $1M or more must be approved by the Board of Regents, which meets quarterly. Similarly, we encourage departments to seek Historically Underutilized Businesses (HUBs) to support our expected business quota. Best practice suggests that you contact the Procurement Department as soon as you are aware of the need to purchase beyond a P-Card. They can guide you through the steps and help you operate efficiently.

How to Purchase Using Fund Types

Legal Authority

The University of Houston Clear Lake (UHCL) Procurement Department is the sole department authorized to prospectively procure all goods, equipment, and services for the university. Procurement may not approve purchases retrospectively. Procurement will work with the requesting department to complete any purchasing process whether RFP, RFQ, contract, bid or any other aspect of procurement.

Procurement policies and guidelines apply to all UHCL funds. Funding of academic and administrative department budgets enable the department to requisition, or request, a purchase. However, the actual purchase is managed by the Procurement Department in collaboration with the requester.

Helpful Information

 

Questions?

Please contact Procurement department for further questions UHCLProcurement@uhcl.edu