The following information is for non-benefits eligible, temporary/part-time employees such as student workers and Adjuncts. The University of Houston System, and its components, reserve the right to change, amend, or abandon any of the policies or procedures at any time. Nothing changes the employment-at-will status of any employee, nor creates any additional rights, remedies at law, or expectation of continued employment.
Completion of I-9s and Background Checks at Hire and Rehire
All University of Houston-Clear Lake employees are required by federal law to complete the Form I-9 and successfully pass a criminal history background check. Employees may initiate Section 1 of the I-9 at any time between acceptance of a job offer and the first day of work for pay. Employees who are rehired will need to complete a new I-9 if you have not worked at UHCL within the last 12 months.
Please initiate completing the Form I-9 by clicking the button below and follow the necessary steps. Additionally, before performing any work, every new employee must appear in the Office of Human Resources with acceptable documentation to complete Form I-9.
The following forms must be completed and submitted before employees can be added to the UHCL payroll systems, gain access to appropriate computer accounts, and in some cases, obtain a UHCL ID card. Please select the appropriate type of employment and complete all forms listed.
International Student Employee
International Student Employees including Nonresident Alien Employees on F-1, H-1, or J-1 Visas if applicable, complete the forms below.
- International Student Instructions
- International Student Employee Data Sheet
- Patent Disclosure
- Network Requirements
- Foreign National Tax Packet
Please review the Employment Guidelines for Student Workers for additional information regarding student employment.
- Adjunct Instructions
- Adjunct Employee Data Sheet
- Patent Disclosure
- Network Requirements
- Primary Language
- Outside Activities Form (only required if applicable)
The Certificate for Retirement Eligibility is only required if you are an active participant in the Teacher Retirement System of Texas (TRS), through another participating agency. This may include another Texas state agency, community college, or school district.
Temporary Non-Benefits Eligible Employee
Once the required forms above have been completed, and UHCL payroll access has been given, you must log in to complete the Form W-4 and set up your Direct Deposit information.
The W-4 is automatically completed in the system for you and defaults to Single and 0. Please note, employees who elect to update their W-4 information electronically will need to do so independently on or after the first day of employment.
For International Students: The W-4 is completed by the Foreign National Tax Specialist at the University of Houston-Central Campus.
University of Houston-Clear Lake REQUIRES all employees to sign up for direct deposit so funds can be electronically deposited into your checking or savings account with your bank. A bank routing number and checking or savings account number are needed to enroll.
To set up your Direct Deposit login to E-Services by clicking the button below.
The following list of policies have been provided to promote awareness of the governing expectations of being an employee at the University of Houston-Clear Lake. Please review each policy.
UHCL is committed to promoting a safe and secure environment and all new hires including; faculty and adjuncts, full and part-time, permanent and temporary, as well as student employment in all university programs, regardless of funding source must pass a criminal background check. For additional information please see the Background Checks for Employees policy (SAM 02.A.37).
UHCL Employee Policies
University of Houston System Required Policies for Employees
The University of Houston System Board of Regents Policy 49.01 requires certain statutes and policies to be distributed to all employees at the start of each academic year and to all new employees at the time of employment.
21.03 Academic Freedom
21.08 Intellectual Property
29.02 Sexual Harassment
31.01 Public Announcements
57.02 Consulting and Paid Professional Service
57.04 Dual Employment
57.08 Conflicts of Interest
Temporary Staffing Agency
The University of Houston System currently has a contract with Adroit Partners.
Adroit Partners provides quality talent and a full range of workforce solutions for companies that value resourcefulness, agility, dependability and partnerships. Adroit identifies candidates to work on a temporary basis on a specific project or work assignment.
- The agency is responsible for recruiting, screening, conducting background checks and supervision of the assigned temporary worker.
- The agency charges a fee which is typically a percentage added to the temporary worker’s hourly rate for a fixed period of time. This fee is charged for all hours worked by the temporary worker
- The temporary worker is an employee of the agency and wages are paid through the agency.
To fill a position with temporary staff, complete the job order form and follow the additional steps.