Dual State Employment

Dual employment occurs when a University employee holds positions with two or more State of Texas agencies. This guide explains how employees and departments can request, review, and manage dual employment while ensuring compliance with University policies and state regulations.

Policy Overview

Employees must obtain prior approval before accepting any additional employment with another State of Texas agency.

• To request approval, the employee submits the Dual Employment with a Texas State Agency Form to Human Resources.
• Human Resources reviews the request to determine whether hours in both positions need to be combined under the Fair Labor Standards Act (FLSA).
• Dual employment may begin only after approval has been granted by Human Resources or, for faculty members, by Provost Office.

Key Considerations

• Employees cannot start dual employment independently.
• Approval depends on FLSA compliance and University financial liability.
• Benefits eligibility is based on the employee’s FTE at the University and cannot exceed full-time limits.
• Concurrent employment may impact Teachers Retirement System eligibility.

Procedures for Employees

1. Complete the Request Form
   • Fill out the Dual Employment with a Texas State Agency Form with details about the proposed secondary employment and submit to your department.
2. Obtain Signatures
   • The department is responsible for completing its portion of the form and securing all required signatures from the appropriate university personnel.
3. Submit to Human Resources
   • Upon completion the department will send the form to Human Resources – humanresources@uhcl.edu for review.
4. Coordinate with the Other Agency
   • Designate a principal employer.
   • Ensure accurate tracking and compensation for all hours worked.
5. Wait for Approval
   • Human Resources will confirm whether dual employment is allowable based on FLSA and University policy.
6. Report Changes
   • Notify Human Resources immediately if your other agency appointment ends or changes.

Procedures for Departments

• Complete the Department section of the Dual Employment Form and secure the required signatures.
• Verify that employees seeking dual employment have submitted and received Human Resources approval.
• Ensure accurate record-keeping of hours worked if the employee splits time between positions.
• Confirm that overtime and FLSA regulations are followed.

Important References and Resources

• Dual Employment with a Texas State Agency Form (PDF)
• Dual Employment FAQs (PDF)

State Regulations:

• Texas Government Code 667.001–009
• Texas Education Code 61.003

University Policies:

• SAM 02.A.24 – Dual Employment with Texas State Agency
• SAM 02.A.29 – Ethical Conduct of Employees
• SAM 02.A.08 – Outside Activities/Interests Disclosures

Texas Comptroller of Public Accounts:

• List of State Agencies and Public Institutions of Higher Education

Contact HR

For questions regarding dual employment, employees and departments may contact Human Resources - humanresources@uhcl.edu. 

Reminder: Dual employment may not begin until approval has been granted by Human Resources.