COVID-19 Updates: On-site coronavirus vaccine and testing now being offered at no cost.

Scantron Instructions

Instructions for Scantron Grading of Tests

Follow these instructions when submitting tests for scantron grading

Filling in the Key

  1. Fill in the word "KEY" in the "NAME" field, left justified. Be sure the word "KEY" is also bubbled in. Must be done or the scanner will not pick up that it is the KEY form.
  2. Completion of the "SPECIAL CODES" fields is not necessary, however, if it is filled in it must be right justified.
  3. Fill in the right half of the form with the answers. If number is skipped on the key, that item will be counted correct on the test.
  4. Should a student have the last name "KEY" they should put their first name first and last name last so that it will not cause the scanner to fail.

Filling in the Tests

  1. The "NAME" field should contain the student's name, in any format you choose. Please ensure that the student bubbled in as the scanning software now requires the names to be bubbled in or they are rejected.
  2. The SPECIAL CODES field is OPTIONAL. If the Professor uses a code in this field, the student MUST also use the code right justified.
  3. For security reasons, if someone other than the professor will be picking up the graded exams, their name must be indicated on the form.  

Packing the Test

  1. All tests must be submitted for grading inside an interoffice envelope with the scantron work request form on the OUTSIDE of the envelope.
  2. Departments must provide their own envelope.
  3. Please turn in test with one Key and one set of test per envelope.
  4. When leaving or picking up test, SIGN IN/OUT, on the TEST SIGN-IN SHEET, located in the University Computing and Telecommunications Support Center located in room B2300.

Scantron Work Request

When filling out the Scantron work request, please make sure all information is legible. The COURSE TICKET NUMBER and DATA FILE NAME fields are optional.   Please indicate the total number of scantron sheets, including the key.  

Exam Pick Up

Normal turn around time for completion is TWO HOURS.  UCT does not call or email when grading is complete. However, faculty can call x2828 for status.

Examples of Scantron Forms

See Acceptable Scanning Sheet (part I of II) in PDF

See Acceptable Scanning Sheet (Part II of II) in PDF

See NOT Acceptable Scanning Sheet (Part I of I) in PDF


  • Support Center

    Phone: 281-283-2828

    Bayou 2300
    2700 Bay Area Blvd.
    Houston, TX 77058-100


    Support Center Hours

    (Including In-Person and Virtual/Remote Service)

    Mon-Fri: 8 a.m. - 5:30 p.m.

    Bayou 2300 and Bayou 1312

    The Support Center is closed on Saturday and Sunday during the summer semesters.