Academic Affairs Policies
Under Review/Coming Soon
| Last Action | Policy | Status |
|---|---|---|
| 4/1/2026 | Grading Policies and Procedures | Under Review |
| 4/1/2026 | Faculty Misconduct Policy | Under Review |
| 4/1/2026 | ORSP Administration Policy | Under Review |
| 4/15/2026 | Faculty Workload Policy | Under Review |
| 4/15/2026 | Policy on Authoring Online Courses | Under Review |
| 4/15/2026 | Non-Tenure Track Appointments | Under Review |
| 5/1/2025 | Faculty Dismissal | Draft |
| 4/1/2026 | Research Misconduct Policy | Draft |
| 4/1/2026 | Faculty Engagement Policy | Draft |
| 4/22/2026 | Financial Exigency Policy | Draft |
Definitions:
- Draft: Policy is currently being drafted/revised by appropriate party for review/feedback.
- Under Review: Policy is being reviewed/endorsed by Faculty Council, Provost's Council, and/or UHS General Counsel.
- Pending Final Approval: Policy is at the final stages and pending Executive Leadership Team endorsement and/or UHCL President and Provost signatures.
Academic Affairs Policies
1. Academic Affairs
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 01.A.01 AP | Policy on Academic Policy Development | 12/28/2025 | 12/18/2030 |
| 01.A.02 AP | Centers and Institutes Policy | 03/14/2022 | 03/14/2027 |
| 01.A.03 AP | Academic Appeals Policy | 09/26/2024 | 09/26/2027 |
| 01.A.04 AP | Substantive Change Policy | 09/26/2024 | 06/01/2027 |
| 01.A.05 AP | Academic Honesty Policy | 02/10/2022 | 02/10/2027 |
| 01.A.06 AP | President's Distinguished Faculty Awards | 06/1988 |
| Additional Resource(s) | Approved |
|---|---|
| Shared Governance Definition, Philosophy, and Structure | |
| Statement on Academic Freedom | 12/18/2025 |
| Statement on Intellectual Property | 12/18/2025 |
| Academic Suspension and Reinstatement | 10/08/2020 |
2. Faculty Appointment
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 02.A.01 AP | Non-Tenure Track Appointments | 03/14/2019 | |
| 02.A.02 AP | Policy on Graduate and Undergraduate Teaching/Research Assistants | 04/18/2018 | |
| 02.A.03 AP | Adjunct Faculty Appointments | 2010 | |
| 02.A.04 AP | Tenure Track Appointments | 05/10/2012 |
| Additional Resource(s) | Approved |
|---|---|
| Graduate Faculty Definition | 04/15/2004 |
3. Faculty Evaluation, Promotion, and Tenure
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 03.A.01 AP | Promotion and Tenure Policy | 04/28/2026 | 04/28/2029 |
| 03.A.02 AP | Annual Faculty Review Policy | 09/26/2024 | 09/26/2029 |
| 03.A.03 AP | Post-Tenure Performance Review | 02/29/2024 | 02/29/2029 |
4. Faculty Leaves, Retirement, and Dismissal
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 04.A.01 AP | Teaching Relief Policy | 05/10/2018 | |
| 04.A.02 AP | Faculty Dismissal | 1984 | |
| 04.A.03 AP | Financial Exigency | 2011 | |
| 04.A.04 AP | Faculty Development Leave | 09/26/2024 | |
| 04.A.05 AP | Voluntary Modification of Faculty Employment Program | 2010 | |
| 04.A.06 AP | Interim Emeritus/Emerita Policy | 02/13/2026 | 02/13/2029 |
| Additional Resource(s) | Approved |
|---|---|
| UHS Academic Personnel Policies (SAM 06.A09) | 09/24/2024 |
5. Faculty Workload and Pay
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 05.A.01 AP | Interim Campus Presence and Engagement Policy | 08/11/2025 | 08/11/2028 |
| 05.A.02 AP | Summer Workload Policy | 09/26/2024 | 09/26/2029 |
| 05.A.03 AP | Summer Pay Policy | 05/09/2019 | |
| 05.A.04 AP | Policy for Extra Compensation in Excess of Base Salary | ||
| 05.A.05 AP | Administrative Salaries in the Academic Affairs Division | ||
| 05.A.06 AP | Faculty Availability Policy | 07/09/2021 | |
| 05.A.07 AP | Workload Policy for Faculty | 04/14/2022 | 04/14/2027 |
| 05.A.08 AP | Off-Campus Teaching Mileage Stipend | 04/28/2026 | 04/28/2031 |
| Additional Resource(s) | Approved |
|---|---|
| Academic Department Chair Responsibilities | 06/16/2025 |
| Faculty Merit Raise Increments | 1998 |
6. Faculty Research
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 06.A.01 AP | Research and Sponsored Programs (ORSP) Administration Policy | 01/09/2025 | 01/09/2030 |
| 06.A.02 AP | Data Management and Sharing Policy | 05/28/2028 | |
| 06.A.03 AP | Faculty Research and Support Fund | 10/11/2018 | |
| 06.A.04 AP | Personnel Policies Related to Research and External Activities | 1988 | |
| 06.A.05 AP | Conflicts of Interest for Investigators | 03/10/2005 |
| Additional Resource(s) | Approved |
|---|---|
| Participation in Foreign Talent Recruitment Programs (UH System Policy) | 07/14/2025 |
7. Faculty Curriculum and Instruction
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 07.A.01 AP | Credit Bearing Certificate Policy | 05/12/2022 | |
| 07.A.02 AP | Program Discontinuance Policy | 04/28/2026 | 04/28/2031 |
| 07.A.03 AP | Program Review Policy | 12/12/1998 | |
| 07.A.04 AP | Combined and Parallel Undergraduate and Graduate Courses | 05/14/2015 | |
| 07.A.05 AP | Grade Change Annotation on Academic Transcript | 04/22/1999 | |
| 07.A.06 AP | Grading Policy | 05/14/2015 | |
| 07.A.07 AP | Grading Procedures | 04/22/1999 | |
| 07.A.08 AP | Policy on Authoring Online Courses | 02/14/2013 | |
| 07.A.09 AP | Textbook and Educational Materials Policy | 11/14/2019 |
8. Faculty Dispute Resolution
| Policy # | Policy | Approved | Expires |
|---|---|---|---|
| 08.A.01 AP | Faculty Disciplinary Procedures | 03/10/1993 | -- |
| 08.A.02 AP | Faculty Grievance Policy | 04/20/2026 | 04/20/2031 |
Other Resources
Adjunct Faculty Handbook
For an abridged set of policies/procedures/guidelines specifically for adjunct faculty, please refer to the Adjunct Faculty Handbook.
Adjunct faculty handbook
Undergraduate & Graduate Catalogs
The undergraduate and graduate catalogs contains degree requirements for all majors, rules, descriptions of courses, and information about each college.
Undergraduate & Graduate Catalogs
Academic Policy Process
The Office of the Provost maintains a formal process for initiating, reviewing, formatting, endorsing, and publishing academic policies through Faculty Council, Provost's Council, General Counsel, UHCL's Executive Leadership Team, and Compliance to ensure institutional compliance and consistency.