Academic Affairs Administration Calendar

January 2: Deadline for Dean to Complete Review, Upload Recommendation Letter into Workflow, Record a Recommendation for Teaching, Scholarship and Service, and Forward (Submit) the 2025-26 P&T File to the submission box

January 2-21: Registrar's Office Annual Course Inventory Updates within People Soft

January 5:

• Final Application Deadline for Graduate Students. (Some programs may have earlier deadlines. See application deadlines on the program's website)
• Last Day to Drop/Withdraw (Winter Mini Session)
• Spring Application Deadline for New Graduate Students (Some programs may have earlier deadlines. See Application Deadlines on the program's website)
• Spring Financial Aid Disbursement Begin
• Fee Payment Deadline for Open Registration and Early Registration by 5 p.m. For All Payment Methods
• Faculty Reporting Date (One week before 1st day of class)

January 6:

• Final Application Deadline for Transfer Students
• First Administrative Drop (1st 8-Week Session and Regular Session by 5 p.m.)
• Faculty Submit Syllabi in Simple Syllabus by 5 p.m. (Spring Regular and 1st 8-Week Sessions)

TBD:

• International Student Orientation (ISO)
• First-Year Student Orientation (FSO)
• Transfer Student Orientation (TSO)

January 8: Final Application Deadline for Returning UHCL Students

January 9:

• Open Registration Ends (1st 8-Week and Regular Sessions)
• Catalog editors notify reviewers of final review. Last opportunity to make changes by 5 p.m.
• Curriculog program forms due to Assistant Registrar - Academic Support for 2026-2027 catalog year. Curriculog forms close 5 p.m.
• Department Chair Approves Syllabi in Simple Syllabus by 5 p.m. (Spring Regular and 1st 8-Week Sessions)

January 10: Last Class Day/Final Exam (Winter Mini Session)

January 10-13: Late Registration (Period 1st 8-Week Session)

January 10-20: Late Registration/Add/Drop Period (Regular Session)

January 12:

• First Class Day (Regular Session and 1st 8-Week Session)
• Deadline for Candidate's 5 Business-Day Window to Review P&T File and Add any Candidate Letter of Information/Rebuttal, if Desired, to the P&T File. P&T File Is Released to the University P&T Committee (UPTC) for review. If no rebuttal is needed, candidate forwards file to UPTC for review on or before this date

January 12-February 11: Spring Online Graduation Application Available

January 13: Late Registration Ends (1st 8-Week Session)

January 15:

• Faculty submit Annual Evaluation to Department chairs
• On Behalf of the Provost, the Academic Program Review (APR) Coordinator in Office of Planning and Assessment Sends Letters to Deans Identifying Programs Due for Review

January 16: Grades Due to Colleges by Noon (Winter Mini-Session)

January 19: Martin Luther King Holiday

January 20:

• Census Date (1st 8-Week Session); Last Day to Drop or Withdraw Without Receiving a Grade
• Late Registration Ends (Regular Session)

January 21:

• Catalogs locked and UG/GRD editorial review process begins (Acalog content is inaccessible and no further editing/changes are
  permitted) by 8 a.m.
• Fee Payment Deadline for 1st 8-Week Session and Spring Late Registration by 5 p.m. For All Payment Methods
• Second Administrative Drop for 1st 8-Week and Regular Sessions after 5 p.m.

January 28:

• Official Census Date for Spring Regular Session; Last Day to Drop or Withdraw Without Receiving a Grade (Regular Session)
• CTAP Opt Out Deadline (Regular Session, Winter Mini-Session, 1st 8-Week Session, 2nd 8-Week Session)
• Syllabus Tool Audit Completed and Corrections Due

February 1:

• Spring UHCL Core Curriculum Assessment Cycle Begins
• Internal Final Academic Program Review Report for exiting programs are Due to Deans

February 2: Provost Informs Colleges and Faculty of Final Faculty Development Leave Approvals

February 2-13: CBM003 THECB Spring Supplemental Course Inventory available for New Courses

February 6: Deadline for University P&T Committee (UPTC) Members to Submit their Pre-Meeting Votes for 2025-26 P&T Cases to the
Office of the Provost

February 6-8: Maintenance Window for Office of Information Technology

February 9:

• 20th Class Day of Regular Session (State Reporting Date)
• UPTC Meeting to Review and Vote on 2025-26 P&T Cases
• Third Administrative Drop for Regular Session

February 11:

• Provost Call for Nominations: Presidents Distinguished Faculty Awards (Teaching, Research, Service, Lecturer and Adjunct)
• Last Day to Apply for Spring Semester Graduation on Time (30 days after first class day)

February 12: Registration Opens (2nd 8-Week Session)

February 12-March 13: Online Late Graduation Application Available

February 14: CBM003 Spring Supplemental Course Inventory Due to Registrar. Manual entry into PeopleSoft and Acalog. Changes to current, live catalog no longer permissible with Curriculog.

February 15: International Education Fee Award Scholarship Spring Final Deadline (dependent on remaining funds)

February 16:

• Dean notifies Provost of Non-Reappointment Tenure Track Faculty in the first academic year of service if the appointment expires at the end of year one and the appointment term is nine months in duration; or if a one-year appointment terminates during the first academic year, at least three months in advance of termination if the appointment term is more than nine months in duration
• Faculty Emeritus: Nominations to Chair of Council of Professors Due
• Deadline for Provost to upload and submit UPTC decision letter to submission box. Candidate has five business days (deadline 2/25/26) to inform provost of intent to appeal P&T decision of UPTC. P&T files are submitted to President
• Last Day to Drop/Withdraw (1st 8-Week Session)

February 17: Faculty Development and Support Fund Proposals Due to the CSE Dean

February 24: Mid-Term Grades Due to the Colleges by Noon (Spring Regular Session)

February 27: Dean notifies Tenure Track Faculty of Non-Reappointment in the first academic year of service if the appointment expires at the end of year one and the appointment term is nine months in duration; or if a one-year Appointment terminates during the first academic year, at least three months in advance of termination if the Appointment term is more than nine months in duration

March 1:

• Final Application Deadline for International Students from Institutions Outside the US for Summer (if the program's application deadline is earlier, students should apply by the program's application deadline)
• Freshman Priority Application Deadline (All Summer Sessions)

March 1-April 30: Submit Annual Course Inventory to THECB (time pending on when THECB copies prior year)

March 2:

• Undergraduate and Graduate Catalogs go live on UHCL Website
• Summer/Fall Class Schedules Available Online (Four Weeks Prior to Early Registration)
• CBM-002 THECB TSI Report Due
• CBM-008 THECB Faculty Report
• CBM-0E1 THECB Student End of Semester Report Due
• CBM-00S THECB Student Schedule Report Due

March 3:

• Faculty Development and Support Fund Proposals Due to the COE Department Chair
• Submission of Application for COE Dissertation Defense (Spring Session)

March 5: Last Class Day (1st 8-Week Session)

March 6-7: Final Exam (1st 8-Week Session)

March 7: End of 1st 8-Week Session

March 9:

• Financial Aid Disbursements Begin ( 2nd 8-Week Session)
• Nominations Due to Provost: President's Distinguished Faculty Awards (Teaching, Research, Service, Lecturer and Adjunct)
• Faculty Submit Syllabi in Simple Syllabus by 5 p.m. (2nd 8-Week Session)

March 9-13: Spring Break Holiday (Students)

March 10:

• Payment Deadline for 2nd 8-Week Session Registration and Spring Late Registration by 5 p.m. For All Payment Methods
• Faculty Emeritus: Recommendations due from Council of Professors to Deans, Provost and President

March 13: Department Chair Approves Syllabi in Simple Syllabus by 5 p.m. (2nd 8-Week Session)

March 15:

• Textbook Adoption Deadline for Summer and Fall Sessions
• International Education Fee Award Scholarship Summer Priority Deadline

March 16:

• Department Chairs submit Annual Review Final Ratings to Deans
• First Class Day (2nd 8-Week Session)

March 17:

• Registration ends (2nd 8-Week Session)
•  Faculty Research Support Fund Proposals Due to Office of Sponsored Programs, via email by 5 p.m.

March 19: Grades Due to Colleges by Noon (1st 8-Week Session)

March 20-22: Maintenance Window for Office of Information Technology

March 23: Census Date (2nd 8-Week Session); Last Day to Drop or Withdraw Without Receiving a Grade

March 24: Final Date for COE Dissertation Defense (Spring Session)

March 27:

• Catalog cloned in Acalog
• Faculty Development and Support Fund Proposals Due to HSH Dean
• Initial Appointment for Format Check of COE Dissertation with the Library (Spring Session)
• Deans Send Names of Program Review Committees for Entering Programs to the Academic Program Review (APR) Coordinator in Office of Planning and Assessment

March 27-April 10: Map 2027-2028 Acalog catalogs to 2027-2028 Curriculog Forms.

March 30-April 9: Early Registration and Advising (May Mini-Session, Summer, and Fall)

April 1:

• Faculty-Led Education Abroad Proposal Deadline for Spring/Spring Break (At least 1-1.5 years prior to proposed Education
  Abroad semester)"
• Final Application Deadline for International Students from Institutions Outside the US for Summer 2026 (if the program's application deadline is earlier, students should apply by the program's application deadline)
• Deans notify Faculty of Annual Review Results
• Deans notify Provost of Unsatisfactory Annual Review
• Provost Sends Update of Faculty to Complete Sixth-Year Reviews to Deans
• Provost Office forwards P&T Calendar for the Upcoming Academic Year to Deans

April 1-30: Annual Submission to THECB (Edit Returns begin)

April 3:

• Faculty Development and Support Fund Proposals Due to the COB Dean
• Deadline for any University P&T Appeals Committee to Submit Recommendation Regarding an 2025-26 Appeal Case to the President
• Deans Written Notification to Faculty Who Will Undergo Third-Year Review

April 6: Last Day to Drop/Withdraw (Regular Session)

April 10-May 11: May Mini-Session Open Registration Ends at 5 p.m.

April 10-May 29: Summer Open Registration and Advising Ends by 5 p.m.

April 10-August 14: Fall Open Registration and Advising Ends by 5 p.m.

April 13: Catalog opened for editing in Acalog. Curriculog forms available for adds, changes and deletions to courses and programs for the 2027-2028 catalog year

April 14: Final Approval of Dissertation by the COE Dean (Spring Session)

April 15: Faculty Development and Support Fund Proposals Due to Dean of CSE

April 17-19: Maintenance Window for Office of Information Technology

April 20: Last Day to Drop/Withdraw (2nd 8-Week Session)

April 24:

• Faculty Emeritus: Office of the Provost forwards President Nominations to UHS Board of Regents Meeting (Date subject to change)
• The President's P&T Decision Letter Is Uploaded to Workflow
• P&T is Forwarded to the University of Houston System for Board of Regents Approval. (Date subject to change upon scheduling of 2026 BOR Meetings)
• Deadline for Submission of Theses/Projects to the Dean for Approval (Spring Session)

April 29:

• Deadline for submitting Theses/Projects to the Dean for Approval (Spring Session)
• Last Class Day (Regular Session)

April 30:

• Reading Day
• CBM003 Annual Course Inventory Due to Registrar

May 1:

• Deadline for Final Submission of Dissertations, Theses and Projects to the HSH Dean's Office (Spring Session)
• Deadline for Final Approval of Theses and Projects by the Dean (Spring Session)
• Deans provide all exiting Academic Program Review Documents for Exiting Programs - External Program Review Reports and Dean Response, Due to the Academic Program Review (APR) Coordinator in Office of Planning and Assessment on or Prior to This Date
• Faculty Development and Support Fund Proposals Due to the COB Dean
• Summer Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate and Graduate Students (Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration)
• Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate and Graduate Students (Summer II Session). Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration)
• Freshman Final Application Deadline for Summer I (Freshmen applying after the online application closes must submit all requirements and a paper application to the Office of Admissions by May 14)
• Final Application Deadline for New Graduate Students. (Some programs may have earlier deadlines. See Application Deadlines on the program's website)
• Final Application Deadline for International Students for Fall 2026 (If the program's application deadline is earlier, Students should apply by the program's application deadline)
• Initial Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Spring Session)

May 1-7: Final Exams (Regular Session)

May 4:

• Fee Payment Deadline by Noon For All Payment Methods (May Mini-Session)
• Faculty Submit Syllabi in Simple Syllabus by 5 p.m. (May Mini-Session)

May 7: Last Class Day (2nd 8-Week Session)

May 8:

• Deadline for Final Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Spring Session)
• Department Chair Approves Syllabi in Simple Syllabus by 5 p.m. (May Mini-Session)

May 8-9: Final Exam (2nd 8-Week Session)

May 9:

• Official Closing of Spring Semester and Degree Conferral Date
• (Tentative) Commencement

May 11: First Class Day (May Mini-Session)

May 11-June 10: Online Graduation Application Available (Summer Session)

May 12:

• Census Date (May Mini-Session); Last Day to Drop or Withdraw Without Receiving a Grade
• CTAP Opt Out Deadline (May Mini-Session)

May 14: Grades Due to Colleges by Noon ( Regular and 2nd 8-Week Sessions)

May 15:

• International Education Fee Award Scholarship Summer and Fall Deadline (dependent on remaining funds)
• Dean notifies the Provost of Non-Reappointment of Tenure Track Faculty in the academic year preceding the academic year in which the appointment is to expire, when the faculty member is in the third or later year of appointment
• Faculty Check-out Date (Friday after grades are due)

May 15-17: Maintenance Window for Office of Information Technology

May 20: Graduation Clearances due by 5 p.m.

May 22:

• Faculty Development and Support Fund Proposals Due to the HSH Dean
• Final Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate Students (Summer I Session)
• Faculty Submit Syllabi in Simple Syllabus by 5 p.m. (Summer Regular and Summer 1 Sessions)

May 25: Memorial Day Holiday

TBD: International Student Orientation (ISO) Summer Session

May 26:

• Summer Financial Aid Disbursements Begin
• Last Day to Drop/Withdraw (May Mini-Session)
• Fee Payment Deadline for Early and Open Registration. 5 p.m. For All Payment Methods

May 29:

• Last Class Day/Final Exam (May Mini-Session)
• End of Summer Open Registration and Fee Payment Deadline
• Department Chair Approves Syllabi in Simple Syllabus by 5 p.m. (Summer Regular and Summer 1 Sessions)

May 30: Dean notifies Tenure Track Faculty of Non-Reappointment in the academic year preceding the academic year in which the appointment is to expire, when the faculty member is in the third or later year of appointment

May 30-June 3: Summer Late Registration/Add/Drop

June 1:

• First Class Day (Summer 1, 5-Week Session)
• First Class Day (Summer Regular 8-Week Session)

June 2: Provost Sends Official Letter of Reappointment to Tenure Track/Non-Tenure-Track Faculty

June 3: Faculty Development and Support Fund Proposals Due to the COB Dean

June 4:

• Grades Due to Colleges by Noon (May Mini-Session)
• Census Date for Summer 1, 5-Week Summer Session; Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for 5-Week Session
• CTAP Opt Out Deadline (Summer 1, 5-Week Session)
• Fee Payment Deadline for Summer Late Registration by 5 p.m. For All Payment Methods

June 8:

• Census Date for Regular 8-Week Summer Session; Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for 8-Week Session
• CTAP Opt Out Deadline (Regular 8-Week Summer Session)

June 9: Submission of Application for COE Dissertation Defense (Summer Session)

June 11-26: Summer Online Late Graduation Application Available

TBD: Transfer Student Orientation (TSO) Summer

June 12-14: Maintenance Window for Office of Information Technology

June 19: Emancipation Day Holiday

June 22:

• Last Day to Drop/Withdraw (5-Week session)
• 15th Class Day of Regular Session (State Reporting Date)

June 26:

• Final Date for COE Dissertation Defense (Summer Session)
• Last Day to Apply for Summer Graduation–45 Days After First Class Day of May Mini-Session
• Initial Appointment for Format Check of Dissertations, Theses, and Projects with Library (Summer Session)
• Faculty Submit Syllabi in Simple Syllabus by 5 p.m. (Summer II Session)

June 28: Summer II Final Application Deadline for Undergraduate Transfer, Returning and Non-Degree-seeking Undergraduate Students

June 29: Summer II Financial Aid Disbursements Begin

July 1-15: CBM003 Summer Supplemental Course Inventory Excel available for New Courses

July 2:

• Last Class Day/Final Exam (Summer 1, 5-Week Session)
• Department Chair Approves Syllabi in Simple Syllabus by 5 p.m. (Summer II Session)

July 3:

• College Annual Reports Due to Provost/Vice Provost
• Independence Day Holiday

July 6: First Class Day (Summer II, 4-Week Session)

July 7: Last Day to Drop/Withdraw (8-Week Session)

July 8:

• Census Day (Summer II, 4-Week Session)
• Grades Due to Colleges by Noon (Summer 1, 5-Week Session)
• Fee Payment Deadline for Summer II Late Registration 5 p.m. For All Payment Methods

TBD: Transfer Student Orientation (TSO) Summer

July 14: Deadline for submitting Dissertations, Theses/Projects to the COE Dean for Approval (Summer Session)

July 15:

• CBM003 Summer Supplemental Course Inventory File Due to Registrar. Manual entry into People Soft. Changes to current, live catalog no longer permissible with Curriculog
• Freshman Priority Application Deadline

July 17-19: Maintenance Window for Office of Information Technology

July 24: Initial Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Summer Session)

July 25: Last Class Day/Final Exam (Summer Regular 8-Week Session)

July 27:

• Last Day to Drop/Withdraw (2nd 4-Week Session)
• Deadline for Submission of Theses/Projects to the Dean for Approval (Summer Session)

July 31: Deadline for Final Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Summer Session)

• Last Class Day/Final Exam (Summer II, 4-Week Session)
• Fall Final Application Deadline for New Graduate Students (Some programs may have earlier deadlines. See Application Deadlines on the program's website.)
• Fall Semester Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate Students (Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration.)

• Grades Due to Colleges By Noon (Summer Regular 8-Week Session)
• Grades Due to Colleges By Noon (Summer II, 4-Week)

• Official Closing of Summer Semester and Summer Degree Conferral Date (No Commencement Ceremony)
• Deadline for Final Submission of Dissertations, Theses and Projects to the HSH Dean's Office (Summer Session)
• Deadline for Final Approval of Theses/Projects by the Dean (Summer Session)

• Graduation Clearances due by Noon
• Final Application Deadline for Returning UHCL Students

August 15: Department Chair Approves Syllabi in Simple Syllabus by 5 p.m.(Regular Session and 1st 8-Week Session)

August 17: First Class Day (Regular Session and 1st 8-Week Session)