Exhibitor Information

10th Annual Greater Houston Area STEM Conference

Saturday, March 28, 2026
8:30 a.m. - 3 p.m.
University of Houston-Clear Lake Bayou Building

Exhibitor Application

Deadline for Applications: January 15

Submit Exhibitor Application

Exhibitor Registration

All exhibitors must register and complete payment by March 7 to be included in the conference schedule. If your exhibitor application has been accepted, please complete the appropriate exhibitor registration:

Exhibitor - For ProfitExhibitor - Non Profit

Non-Profits and Commercial Exhibitors

You are invited to exhibit and present at the Greater Houston STEM Conference at the University of Houston-Clear Lake in the Bayou Building. Approximately 250 conference attendees from Gulf Coast and Greater Houston areas are expected to attend. Such attendees include K-16 teachers, teacher educators, pre-service teachers, administrators, informal educators, and STEM industry education liaisons. Conference sessions will mostly focus on STEM and STEAM education with local educators.

Exhibitor Information

• All exhibitors will be provided with one 6'x30" table and two chairs.
• Shared exhibit space is available and must be coordinated by the exhibiting organizations/entities.
• Electricity and water access are available upon request and first-come, first-served basis.
• Morning break for attendees to view exhibits.
• Extended lunch for attendees to view exhibits.
• All exhibitors can present one session but must provide the presentation title and description in the application form.
• Exhibitors are encouraged to donate to conference prize drawings.

Cost

• There is no fee for government and non-profit entities to exhibit.
  • Non-profit exhibitors will need to provide their own lunch or pay $15 for a lunch and must be included with the exhibit registration form.
• The commercial fee is $100 for an exhibit. Please make checks payable to the UHCL COE STEM Conference. The fee must be sent with application form.
  • Each exhibitor fee includes two lunches.

Calendar

• Exhibitor Sign-in and Set-up: 7-8:30 a.m.
• Exhibit Hall Opens: 8:30 a.m.
• Exhibitor Lunch: 11:15 a.m. - 12:00 p.m.
• Exhibit Take-Down: 2:15-3:30 p.m.

Exhibitor Rules

• Once the application is approved by the STEM Conference Exhibit Committee, the applicant is committed to attend.
• The STEM Conference Exhibit Committee assume no liability for damage, loss or theft of displays.
• The STEM Conference Exhibit Committee must pre-approve give-away items.
• Exhibitors are encouraged to donate to conference prize drawings 
• Exhibitors may sell items consistent with the STEM/STEAM theme; the STEM Conference Exhibit Committee must approve all sale items.
• Entrant transacts all sales. There are no commissions.
• Live animals may be exhibited.
• Exhibitors MUST remain open until 2:15 p.m.
• Additional exhibitor requirements and instructions will be emailed before the event date.
• Space is limited. If space is unavailable, the application fee will be returned.
• No refunds are made for entrant withdrawal.