Skip Top Navigation

Exhibitor Information

Greater Houston Area STEM Conference: Fostering a STEM-Driven Mindset

Saturday, March 2, 2024
8:30 a.m. - 3 p.m.
University of Houston-Clear Lake Bayou Building

Non-Profits and Commercial Exhibitors

You are invited to exhibit and present at the Greater Houston STEM Conference at the University of Houston-Clear Lake in the Bayou Building. Approximately 300 conference attendees from Gulf Coast and Greater Houston areas are expected to attend. Such attendees include K-16 teachers, teacher educators, pre-service teachers, administrators, informal educators, and STEM industry education liaisons. Conference sessions will mostly focus on STEM and STEAM education with local educators.

Exhibitor Information

  • All exhibitors will be provided with one 6'x30" table and two chairs.
  • Shared exhibit space is available and must be coordinated by the exhibiting organizations/entities.
  • Electricity and water access are available upon request and first-come, first-served basis.
  • Morning break for attendees to view exhibits.
  • Extended lunch for attendees to view exhibits.
  • All exhibitors can present one session but must submit a separate presentation proposal.


  • There is no fee for government and non-profit entities to exhibit.
    • Non-profit exhibitors will need to provide their own lunch or pay $10 for a lunch and must be included with the exhibit registration form.
  • The commercial fee is $75 for an exhibit. Please make checks payable to the UHCL STEM Conference. The fee must be sent with application form.
    • Each exhibitor fee includes two lunches.
  • Non-profit exhibitors will need to provide their own lunch or pay $10 for a lunch and must be included with the exhibit registration form.


Deadline for Applications: February 1, 2024

  • Exhibitors Sign-in/Coffee: 7-8:45 a.m.
  • Participant Registration/Coffee: 8-8:45 a.m.
  • Exhibit Set-up: 7-7:45 a.m.
  • Exhibit Take-Down: 1:30-3:30 p.m.

Exhibitor Rules

  • Once the application is approved by the STEM Conference Exhibit Committee, the applicant is committed to attend.
  • Space is limited. If space is unavailable, the application fee will be returned.
  • Shared spaces are available: each entrant must apply and be willing to take the space singly if only one is accepted to exhibit.
  • The STEM Conference Exhibit Committee assume no liability for damage, loss or theft of displays.
  • The STEM Conference Exhibit Committee must pre-approve give-away items.
  • Exhibitors are encouraged to donate to conference prize drawings 
  • Exhibitors may sell items consistent with the STEM/STEAM theme; the STEM Conference Exhibit Committee must approve all sale items.
  • Entrant transacts all sales. There are no commissions.
  • Live animals may be exhibited.
  • Exhibitors MUST remain open until 1:30 p.m.
  • Additional exhibitor requirements and instructions will be emailed before the event date.
  • No refunds are made for entrant withdrawal.

Submit Exhibitor Application

Exhibitor Registration

If your exhibitor application has been accepted, please complete the appropriate exhibitor registration:

Non-Profit Organization Registration

Commercial/For Profit Exhibitor Registration