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Exhibitor Application

Greater Houston Area STEM Conference: Fostering Collaboration for 21st Century STEM Careers

Saturday, March 4, 2023
8:30 a.m. - 3:30 p.m.
University of Houston-Clear Lake Bayou Building

Non-Profits and Commercial Exhibitors

You are invited to exhibit and present at the Greater Houston STEM Conference on Saturday, March 4, 2023, at the University of Houston Clear Lake, in the Bayou Building. Approximately 300 conference attendees from Gulf Coast and Greater Houston areas are expected to attend. Such attendees include K-16 teachers, teacher educators, pre-service teachers, administrators, informal educators, and STEM industry education liaisons. Conference sessions will mostly focus on STEM and STEAM education with local educators.

Call For Presentations and Exhibits Flyer

Exhibitor Information

  • All exhibitors will be provided with one 6'x30" table and two chairs.
  • Shared exhibit space is available and must be coordinated by the exhibiting organizations/entities.
  • Electricity and water access are available upon request and first-come, first-served basis.
  • Morning break for attendees to view exhibits.
  • Extended lunch for attendees to view exhibits.
  • All exhibitors can present one session but must submit a separate presentation proposal.


  • There is no fee for government and non-profit entities to exhibit.
    • Non-profit exhibitors will need to provide their own lunch or pay $10 for a lunch and must be included with the exhibit registration form.
  • The commercial fee is $75 for an exhibit. Please make checks payable to the UHCL STEM 2023 Conference. The fee must be sent with application form.
    • Each exhibitor fee includes two lunches.
  • Non-profit exhibitors will need to provide their own lunch or pay $10 for a lunch and must be included with the exhibit registration form.


Deadline for Applications: February 15, 2023

  • Exhibitors Sign-in/Coffee: 7-8:45 a.m.
  • Participant Registration/Coffee: 8-8:45 a.m.
  • Exhibit Set-up: 7-7:45 a.m.
  • Exhibit Take-Down: 1:30-3:30 p.m.

Exhibitor Rules

  • Once the application is approved by the STEM Conference Exhibit Committee, the applicant is committed to attend.
  • Space is limited. If space is unavailable, the application fee will be returned.
  • Shared spaces are available: each entrant must apply and be willing to take the space singly if only one is accepted to exhibit.
  • The STEM Conference Exhibit Committee assume no liability for damage, loss or theft of displays.
  • The STEM Conference Exhibit Committee must pre-approve give-away items.
  • Exhibitors are encouraged to donate to conference prize drawings 
  • Exhibitors may sell items consistent with the STEM/STEAM theme; the STEM Conference Exhibit Committee must approve all sale items.
  • Entrant transacts all sales. There are no commissions.
  • Live animals may be exhibited.
  • Exhibitors MUST remain open until 1:30 p.m.
  • Additional exhibitor requirements and instructions will be emailed before the event date.
  • No refunds are made for entrant withdrawal.

Submit Exhibitor Application

Exhibitor Registration

If your exhibitor application has been accepted, please complete the appropriate exhibitor registration:

Non-Profit Organization Registration

Commercial/For Profit Exhibitor Registration