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Microsoft Office 365

Microsoft Office (O365) is a web-based software suite that provides students, faculty, and staff online access to Microsoft applications including Word, Outlook (email), Excel, PowerPoint, Teams, Forms, and more.  O365 also provides premium spam and malware protection and One Drive for Business (including 1 TB of OneDrive storage).

You can use your UHCL O365 accounts on your personal devices, including desktop computers and mobile devices. You can use the Office 365 Pro Plus Desktop version on up to 5 personal PCs or Macs per user. You can also use Office Mobile Apps on up to 5 tablets and five smartphones per user.  If you attempt to exceed your limit on devices, Office automatically sign you out of the device you used the longest time ago.

Use your UHCL work or school email address and password to log into O365. NOTE: O365 login requires DUO two-factor authentication.

Log in to Office 365 

Word

Microsoft Word is the leading word processing application for education, business, and personal use. We recommend the following resources as means of getting started with or increasing your proficiency with Word:

Outlook

UHCL uses Microsoft Outlook for our institutional email system. With Outlook, your UHCL emails are available both on and off campus, from any number of devices, including smart phone, tablets, laptops, and desktop computers. We recommend the following resources as means of getting started with or increasing your proficiency with Outlook:

OneDrive

Microsoft OneDrive is essentially your file storage area in “the cloud,” used instead of saving files to your computer’s hard drive or other storage media. UHCL faculty, staff, and student automatically receive 1 TB of data storage in their UHCL OneDrive. Using OneDrive lets you access your work-related files from off or on campus, without the need to use VPN and Remote Desktop. OneDrive also allows you to readily share files with colleagues and even work collaboratively on the same copy of those files in the cloud. We recommend the following resources as means of getting started with or increasing your proficiency with OneDrive:

PowerPoint

As described on Microsoft’s web site, “PowerPoint is a presentation application that creates a slide show of important information, charts, and images to display during a presentation.” Many faculty, staff members, and students use PowerPoint to support their in-person presentations and lectures, and to create electronically delivered instructional content. We recommend the following resources as means of getting started with or increasing your proficiency with PowerPoint:

  • PowerPoint Help & Learning (Microsoft website)
  • UHCL’s LinkedIn Learning Resources:
    • Learning PowerPoint for the Web (Office 365/Microsoft 365)
    • PowerPoint Essential Training (Office 365/Microsoft 365)
    • PowerPoint Quick Tips

Excel

As described on Microsoft’s web site, “Microsoft Excel is the industry leading spreadsheet software program, as well as a powerful data visualization and analysis tool.” With Excel, users can create, share, and work collaboratively on tasks that require working with numerical data, data analysis, and data-driven reporting and decision-making. We recommend the following resources as means of getting started with or increasing your proficiency with Excel:

  • Excel Help & Learning (Microsoft website)
  • UHCL’s LinkedIn Learning Resources:
    • Learning Excel for the web (Office 365/Microsoft 365)
    • Excel for the Web Tips and Tricks (Office 365/Microsoft 365)
    • Excel Essential Training (Office 365/Microsoft 365

Teams

As described on Microsoft’s web site, “Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.

Teams is the New Listserv

If you want to communicate with peers outside of our organization, you'd need a Listserv, right? Not anymore - Microsoft Teams is available to anyone and everyone, even if they don't have access to Microsoft Office 365. Here's a quick guide on how to invite people to your team.

  1.  Create a team in Microsoft Teams as you would normally do for any group, project, or committee.
  2. Invite users from UHCL by adding them to your team.
  3. Invite users from outside organizations by adding them via their e-mail address.
  4. Users from outside organizations will receive an invite from Microsoft Teams letting them know they have been invited to the team
  5. By clicking Open Microsoft Teams within the email, the user can then access the team from their browser or the Microsoft Teams app.

Teams Success Stories

Here are just a few examples of how different groups and organizations around campus have been using Microsoft Teams!

  • The Writing Center has been using Microsoft Teams to extend writing workshops and one-on-one tutoring sessions to alumni. Thanks to Microsoft Teams, they've been able to set up appointments with alumni who do not have UHCL email addresses.
  • A member of the OIT’s PMO is building a small community of practice group of Texas State project managers by adding project managers from outside of UHCL.

We recommend the following resources as means of getting started with or increasing your proficiency with Teams:

Forms

As described on Microsoft’s web site, “Microsoft Forms is a basic, lightweight app intended to quickly collect information via surveys and quizzes.” OIT has begun using Forms extensively to create request and contact forms, and to conduct short surveys and polls that don’t require the advanced features of Qualtrics. We recommend the following resources as means of getting started with or increasing your proficiency with Forms:

  • Forms Help & Learning (Microsoft website)
  • UHCL’s LinkedIn Learning Resources:
    • Microsoft Forms Essential Training
    • Office 365 New Features (Microsoft 365)

Things You Should Know

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Contact

  • Support Center

    Bayou 1312 (Mini Support Center)
    2700 Bay Area Blvd.
    Houston, TX 77058-100
    Phone: 281-283-2828
    supportcenter@uhcl.edu
      
    Fall/Spring Hours:
    Monday-Thursday, 8 a.m. - 7:30 p.m.
    Friday, 8a.m. - 5:30 p.m.
    Saturday, 8 a.m. - 3 p.m.
    Closed Sunday

    Summer Hours:
    Monday-Friday, 8 a.m. - 5:30 p.m.
    Closed Saturday/Sunday