Microsoft Office 365
Microsoft Office (O365) is a web-based software suite that provides students, faculty, and staff online access to Microsoft applications including Word, Outlook (email), Excel, PowerPoint, Teams, Forms, and more. O365 also provides premium spam and malware protection and One Drive for Business (including 1 TB of OneDrive storage).
You can use your UHCL O365 accounts on your personal devices, including desktop computers and mobile devices. You can use the Office 365 Pro Plus Desktop version on up to 5 personal PCs or Macs per user. You can also use Office Mobile Apps on up to 5 tablets and five smartphones per user. If you attempt to exceed your limit on devices, Office automatically sign you out of the device you used the longest time ago.
Use your UHCL work or school email address and password to log into O365. NOTE: O365 login requires DUO two-factor authentication.
Microsoft Word is the leading word processing application for education, business, and personal use. We recommend the following resources as means of getting started with or increasing your proficiency with Word:
UHCL uses Microsoft Outlook for our institutional email system. With Outlook, your UHCL emails are available both on and off campus, from any number of devices, including smart phone, tablets, laptops, and desktop computers. We recommend the following resources as means of getting started with or increasing your proficiency with Outlook:
Microsoft OneDrive is essentially your file storage area in “the cloud,” used instead of saving files to your computer’s hard drive or other storage media. UHCL faculty, staff, and student automatically receive 1 TB of data storage in their UHCL OneDrive. Using OneDrive lets you access your work-related files from off or on campus, without the need to use VPN and Remote Desktop. OneDrive also allows you to readily share files with colleagues and even work collaboratively on the same copy of those files in the cloud. We recommend the following resources as means of getting started with or increasing your proficiency with OneDrive:
As described on Microsoft’s web site, “PowerPoint is a presentation application that creates a slide show of important information, charts, and images to display during a presentation.” Many faculty, staff members, and students use PowerPoint to support their in-person presentations and lectures, and to create electronically delivered instructional content. We recommend the following resources as means of getting started with or increasing your proficiency with PowerPoint:
As described on Microsoft’s web site, “Microsoft Excel is the industry leading spreadsheet software program, as well as a powerful data visualization and analysis tool.” With Excel, users can create, share, and work collaboratively on tasks that require working with numerical data, data analysis, and data-driven reporting and decision-making. We recommend the following resources as means of getting started with or increasing your proficiency with Excel:
As described on Microsoft’s web site, “Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.
Teams is the New Listserv
If you want to communicate with peers outside of our organization, you'd need a Listserv, right? Not anymore - Microsoft Teams is available to anyone and everyone, even if they don't have access to Microsoft Office 365. Here's a quick guide on how to invite people to your team.
- Create a team in Microsoft Teams as you would normally do for any group, project, or committee.
- Invite users from UHCL by adding them to your team.
- Invite users from outside organizations by adding them via their e-mail address.
- Users from outside organizations will receive an invite from Microsoft Teams letting them know they have been invited to the team
- By clicking Open Microsoft Teams within the email, the user can then access the team from their browser or the Microsoft Teams app.
Teams Success Stories
Here are just a few examples of how different groups and organizations around campus have been using Microsoft Teams!
- The Writing Center has been using Microsoft Teams to extend writing workshops and one-on-one tutoring sessions to alumni. Thanks to Microsoft Teams, they've been able to set up appointments with alumni who do not have UHCL email addresses.
- A member of the OIT’s PMO is building a small community of practice group of Texas State project managers by adding project managers from outside of UHCL.
We recommend the following resources as means of getting started with or increasing your proficiency with Teams:
As described on Microsoft’s web site, “Microsoft Forms is a basic, lightweight app intended to quickly collect information via surveys and quizzes.” OIT has begun using Forms extensively to create request and contact forms, and to conduct short surveys and polls that don’t require the advanced features of Qualtrics. We recommend the following resources as means of getting started with or increasing your proficiency with Forms:
- Forms Help & Learning (Microsoft website)
- UHCL’s LinkedIn Learning Resources:
- Microsoft Forms Essential Training
- Office 365 New Features (Microsoft 365)
Things You Should Know
Before publishing your form, please take note of the following items.
- Review UH System Data Security Policy. Data security and privacy is important - you could potentially expose the university to risk any time data is collected. Please be sure to read the University of Houston System Administrative Memorandum on Data Classification and Protection, and contact the Information Security Office if you have any further questions.
- Review the Branding Guidelines. All UHCL-related content must adhere to the Brand Guide and anything containing the university logo must pass a Brand Review process. This is especially important to consider if your form is aimed at students or audiences outside of the university. Please email Marketing and Communications for more information.