Frequently Asked Questions

The Office of Academic Advising connects faculty with current, prospective, and former students in the College of Science and Engineering. The Academic Advisors and staff strive to ease students' transition into upper-level coursework. We help you reach your educational goals. This office gives you the information you need to help you choose a degree program. Then we guide you through the details of the specific plan you've chosen. We answer your questions and solve problems related to university policies or procedures. Academic Advisors make sure that students meet the requirements for graduation.

  How do I know that I have been accepted into my major?
 

You will receive a notification letter signed by the College of Science and Engineering Associate Dean. This letter will list the semester, major, conditions if any have been identified during the review of your admission documents, and advisor information.

  Is there a way for me to request a waiver of certain admission requirements?
 

Yes.

  • GRE Waiver Policy: The Graduate Acceptance Committee in the College of Science and Engineering may request a Dean's Exemption for applicants who have earned a graduate degree in an appropriate field of study from a regionally accredited institution of higher education.
  • Foundation Course Waiver Policy: If you have been accepted with the condition that you must complete additional foundation courses that you feel you already completed prior to enrolling at UHCL, you may request a waiver by submitting a CPS Change Form and copy of your syllabus to the Advising Office. The waiver request will be forwarded to a faculty committee to evaluate equivalency.
  How should I register for my first semester classes?
  You should refer to the requirements for your program and register first for any foundation courses that need to be completed, then your UHCL program core courses for which you have already completed the foundation(s). Seek assistance with an Academic Advisor or your Faculty Advisor if one has been identified in your acceptance letter.
  What do I do once I've registered for my first semester courses?
 

Undergraduate students who have received their College of Science and Engineering program acceptance letter should make an appointment to meet with an College of Science and Engineering academic advisor to review their Degree Progress Report and draft their Candidate Plan of Study. This will verify all transfer course work and all UHCL course work required for the degree. A faculty advisor will be assigned and the follow-up meeting with the faculty advisor will assure that the degree plan is accurate and that academic, research and career goals will be defined.

Graduate students who have received their College of Science and Engineering program acceptance letter will be contacted via campus e-mail approximately 6 weeks after the start of their first semester. This e-mail will be their notification that it is time to meet with their assigned faculty advisor to draft their CPS. This will be the time to discuss academic, research and career goals with the faculty advisor.

  Once I have established my CPS, what do I need to do if I want to change it?
 

Once the Candidate Plan of Study (CPS) has been finalized with the faculty advisor, any subsequent changes must be approved by the faculty advisor.

The undergraduate Candidate Plan of Study change form documents faculty approval of changes to your CPS and is available in Advising Office B3611 and faculty suites. 

Graduate students who want to request changes can simply contact their faculty  advisor, who will have a copy of the CPS in a network folder. Faculty can  forward a copy of the CPS showing approved changes to the academic advisors.

CPS Information

  How can I change my major?
 

Undergraduate Students may change their major at any time by completing the Academic Record Change (ARC) form in the Academic Advising Office, Bayou 3611. Students should investigate the changes thoroughly and determine how prior classes may or may not be used for the new degree.

Graduate Students must undergo committee review to change their major, just as they did to be accepted. Graduate students have a restricted window of opportunity each semester to change their major. Students should thoroughly research the possible change for the way it may affect assigned foundation classes, career opportunities and use of classes already completed.  The ARC window for graduate students begins approximately 10 weeks after the start of the semester, and continues until the end of the semester.  Academic Record Change forms for graduate students will be available during this window only in B3611.

To change your academic career (undergraduate to graduate, or non-degree-seeking to degree-seeking), you must file a new application for admission and pay the application fee.

  How do I register for a controlled class?
 

Certain graduate and undergraduate courses require you to obtain special permission to register. These are known as controlled courses; you cannot register for them online through your E-services account. You must complete the Controlled Class Form and submit it to the Associate Dean. If you are a Computer Science, Computer Engineering, Software Engineering, or Systems Engineering major, you may submit the form to the Delta Building, Room 161.

If approved, you will be enrolled into the course. After you have submitted the form and waited a reasonable time for processing, check your E-services account to confirm that you have been enrolled in the course; then you must submit payment by the fee payment deadline. 

  Can I register for a class that is already filled?
 

We do not create a waiting list, so when you attempt to register for a class that is already full, there is only one alternative: you will need to make your request for consideration by using a Filled Class Form and submitting it to your program's department chair.

If your request is approved, you will be placed in the class. You will need to check your E-services account and pay for the class by the payment deadline.