Exchange Visitors (J1 Status)

UHCL is a temporary home-away-from-home for many foreign nationals, who are only in the U.S. on a short-term basis. The J-1 visa category offers these students and scholars the opportunity to participate in an educational and cultural exchange. UHCL sponsors Students, Short-Term Scholars, Specialists, and Visiting Researchers and Professors.

Overview of the J-1 Visa Category

The J-1 was created to promote academic, cultural, and scientific exchange between the visitor and the host country. J-1 exchange visitor visa status is available to scholars to engage in educational and cultural programs in the United States and return to their home countries to share their experiences, as well as encouraging their colleagues in the United States to participate in educational and cultural programs abroad. UHCL may host visitors as students, researchers, professors, short-term scholars, interns, and specialists. These programs can be valid for multi-week to multi-year periods, but regardless of the duration of the program, scholars must focus on the specific goals of the program for the duration of their stay in J-1 statuses. Their dependents (i.e., a legally married spouse or child under the age of 21) come with a J-2 visa. International scholars who come to UHCL to do research or to teach usually come as Exchange Visitors with a J-1 visa.

J-1 Scholar Categories

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Employment for Exchange Visitors

Learn More About Authorized Employment

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J-1 Funding

An individual is eligible to participate in the J-1 college and university student category only "if at any time during his or her educational program in the United States" he or she meets at least one of the following five criteria:

• U.S. or home government financing; or
• U.S. and foreign government agreement; or
• A written agreement/MOU between UHCL and the foreign institution
• Substantial funding from a source other than personal or family;
• Student Intern

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Health Insurance Requirement

All exchange visitors (both J-1 principals and J-2 dependents) are required to have sickness and accident insurance and medical evacuation and repatriation insurance in effect for the duration of their exchange visitor program. A willful failure to carry insurance is considered a violation of the Exchange Visitor Program regulations. Information on the required insurance may be found at NAFSA.org.

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Housing, Transportation, and Meals

Ensure the invitation letter outlines housing arrangements for the J-1 visitor.  It should include the location, costs (if any), and the type of transportation the scholar will use during their stay. Education Abroad and Scholar Services cannot make arrangements for housing and transportation. You may wish to locate temporary lodging from a few days to a week while you are arranging permanent accommodation for a more extended stay.

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English Language Proficiency

The exchange visitor possesses sufficient proficiency in the English language, as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis. The hosting college must verify an applicant's English language proficiency through a recognized English language test, by signed documentation from an academic institution or English language school, or through a documented interview conducted by the sponsor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option.

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12-Month and 24-Month Repeat Participation Bars

There are two Repeat Participation restrictions for the Research Scholar and Professor categories:

• Any program in either the Research Scholar or Professor category, regardless of duration, will prevent the Exchange Visitor from returning with a new J-1 in these categories for 24 months.
• Any program longer than 6 months in any other J-1 category will prevent the Exchange Visitor from returning with a new J-1 in a Research Scholar or Professor category for 12 months.

The 12-month and 24-month repeat participation bars are separate from the 212(e) 2-year home-country physical presence requirement. A J-1 Exchange Visitor can be subject to both requirements.

Some J-1 Exchange Visitors are required to return to their home country for 2 years at the end of their program before they are eligible to apply for specific types of work visas or permanent residency in the U.S.

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Inviting International Exchange Visitors (Researchers or Professors)

The J-1 exchange visitor visa status is available to students and scholars to engage in educational and cultural programs in the United States and return to their home countries to share their experiences, as well as encourage their colleagues in the United States to participate in educational and cultural programs abroad.

Checklist of Required Documents for DS-2019

Applying for a J-1 visa requires obtaining a DS-2019 form issued by Education Abroad and Scholar Services to the visitor. Please submit the below to EASS at least 90 days before the requested program start date to allow EASS and visa processing time.

1. Receive written approval from Provost, College Dean, or Division Vice President
   
   
2. Submit the online J-1 exchange visitor request form. The following forms will need to be uploaded or sent to EducationAbroad@uhcl.edu:
   
   
   • Written approval from Provost, College Dean, or Division Vice President.
     • Invitation letter provided by Dean or Provost Office on letterhead to include UHCL funding (if applicable), housing, transportation, reimbursement, collaboration, research, etc.
   • Financial supporting documents
     • Funding for Exchange Visitors also may not be provided solely by personal or family funds. Institutional, governmental, business, or agency funding must cover at least 50% of the minimum required funding.
     • Proof of funds must be on letterhead or stamped, signed, dated, and no older than six months. It also must be in English OR provided in its original form with a third-party translation.
   • If paid position – confirmation from Human Resources of employment terms and payment. J-1 researchers with staff/faculty jobs must comply with UHCL employment requirements. All positions (including research staff) must be approved by the College/Department and Human Resources.
     
     
   • Copy of scholar's CV/Résumé
     
     
   • English Language Proficiency Determination Form (completed by UHCL academic department).

Once information is submitted, Education Abroad and Scholar Services will review the information for completeness and accuracy. If approved, a link will be sent to the prospective scholar to submit their immigration application to begin the DS-2019 / J-1 visa process. 

Questions: EducationAbroad@uhcl.edu or 281-283-2740