Permit Procedures & Applications, Forms
*At this time, no homemade food items are allowed to be served on campus. Only professionally prepared and served or individually wrapped, pre-packaged food will be approved. Thank you for understanding.*
Whenever food is sold or distributed on campus, public food safety rules come into effect and a temporary food permit must be obtained. This applies to employees, students, and community visitors distributing or selling food. Applicable requirements are summarized in the Temporary Food Permit Policies and Procedures.
The food permit application must be submitted online at least two weeks in advance at https://apps.uhcl.edu/EHS/PermitRequests. Login credentials are the same as your campus computer login.
Applicants must acknowledge they have read the Temporary Food Permit Policies and Procedures when applying by signing a Declaration of Acknowledgement. This declaration signature page must be uploaded first into the online permit system by an applicant before the permit request may be submitted.
Should the online permit system be down, or if you are not a UHCL student, faculty, or staff and are renting out UHCL facilities for a public event, you may submit the food permit application to FoodPermits@uhcl.edu.
Private events will no longer need a food permit, but if in a public space, groups must post signs that it is for their members only.
Non-shelf-stable food must be kept hot or cold during the event, and the maximum amount of time for each permit is four hours.
Food Items prepared at individuals homes are required to have a statement indicating as such at the event. This could be included on an event sign that also includes ingredients and potential allergens. Here is a Home Operations Food Statement template which may be used for this information. This statement flyer is completed automatically with the online permit system when applying.
Fire Extinguisher training (www.fireextinguisher.com) and an Open Flame Permit is required when sterno's will be used for hot holding. The training should be taken by the person who will be present at the event as the designated fire watch. When you select Open Flame Permit (OFP) on the application and upload the fire training certificate, the OFP is generated along with the food permit. Print the OFP and keep it with you at the event. A fire extinguisher may be borrowed from the Fire Marshal's office at the North Office Annex (NOA) I, room 107, if there is not one nearby at the event. If needed, please stop by the day before the event and return by the day after.
Definitions have changed for the risk categories (low, medium, and high), and certain foods require Food Handler’s Training through an accredited training provider, such as www.servsafe.com or www.Learn2Serve.com at a nominal cost ($7-15) to the applicant, which is good for 3 years.
When you consider purchasing food for an event, it is important to remember that UHCL Dining Services always has the first right of refusal for your request when using university funds. See the Food Service Waiver Request form on the Procurement and Payables page for amounts over $100 using University funds.
A Hot Work Permit is required when performing any work that involves burning, welding, or cutting using fire or spark producing tools, or tools that produces a source of ignition. Contact the University Fire Marshal at 281-283-2261 for questions concerning any work being performed on campus that may require a Hot Work Permit.
Inter Departmental Transfer (IDT) Form
The Inter Departmental Transfer (IDT) form is used for billing costs back to departments for projects, fees, or items purchased that EHS assists with. For example, items needed with renovations such as asbestos or mold testing and remediation, fire sprinkler updates; or first aid training materials cost, safety items needing purchased, and state license fees.
Incident Reporting Forms
- If you witness an incident, a statement must be submitted.
- Below, please locate the proper form(s) for employees, and students and visitors.
- Employee worker's compensation information can be found on the HR website at https://www.uhcl.edu/human-resources/benefits/workers-comp
Employees (faculty, staff, and paid student workers)
Students and Visitors
Liability Release and Indemnification Agreement