Permit Procedures & Applications, Forms

  Food Permits

Whenever food is sold or distributed on campus, public food safety rules come into effect and a temporary food permit must be obtained.  This applies to employees, students, and community visitors distributing or selling food.  Applicable requirements are summarized in the Temporary Food Permit Policies and Procedures.

The food permit application must be submitted online at least two weeks in advance  at  Login credentials are the same as your campus computer login.

Applicants must acknowledge they have read the Temporary Food Permit Policies and Procedures when applying by signing a Declaration of Acknowledgement.  This declaration signature page must be uploaded first into the online permit system by an applicant before the permit request may be submitted.

Should the online permit system be down, or if you are not a UHCL student, faculty, or staff and are renting out UHCL facilities for a public event, you may submit the food permit application to

Private events will no longer need a food permit, but if in a public space, groups must post signs that it is for their members only.

Non-shelf-stable food must be kept hot or cold during the event, and the maximum amount of time for each permit is four hours.

Food Items prepared at individuals homes are required to have a statement indicating as such at the event.  This could be included on an event sign that also includes ingredients and potential allergens. Here is a Home Operations Food Statement template which may be used for this information.  This statement flyer is completed automatically with the online permit system when applying.

Fire Extinguisher training ( and an Open Flame Permit is required when sterno's will be used for hot holding.  Both should be submitted along with the food permit request, showing a designated fire watch will be present at the event who has taken the extinguisher training.

Definitions have changed for the risk categories (low, medium, and high), and certain foods require Food Handler’s Training through an accredited training provider, such as or at a nominal cost ($7-15) to the applicant, which is good for 3 years. 

When you consider purchasing food for an event, it is important to remember that UHCL Dining Services always has the first right of refusal for your request when using university funds. See the Food Service Waiver Request form on the Procurement and Payables page for amounts over $100 using University funds.

  Hot Work

A Hot Work Permit is required when performing any work that involves burning, welding, or cutting using fire or spark producing tools, or tools that produces a source of ignition. Contact the University Fire Marshal at 281-283-2261 for questions concerning any work being performed on campus that may require a Hot Work Permit.

  Incident Reporting Forms

For any incident or injury that occurs on campus, a report must be completed and submitted within 24hrs or the next business day to HR and EHS (   

Employees (faculty, staff, and paid student workers):

First Report of Injury or Illness

Witness Statement Form

Students and Visitors:

Student-Visitor Incident Report

Student-Visitor Witness Statement Form

  Liability Release and Indemnification Agreement

This form is created by the UH System Office of General Counsel, and is used for an activity or trip on or off campus.  Any updates to the form can be searched for on the UHS OGC Miscellaneous Contracts and Forms page.

Release and Indemnification Agreement Form



  • Environmental, Health and Safety

    Phone: 281-283-2106

    North Office Annex I
    2700 Bay Area Blvd, Box 362
    Houston, TX 77058-1002

    Office Hours:
    Monday - Friday, 8 a.m. - 5 p.m.