Fiscal Affairs
The University of Houston-Clear Lake lists all its Memorandum of Administration Policies (MAPs) and applicable System Administrative Memorandums (SAMs). Please note that in instances where no UHCL policy is applicable, users will be directed to the University of Houston System's website and the appropriate SAM. We encourage all users to use this site as a valuable resource for accessing policies. Revised dates highlighted in RED indicates the policy is currently in review.
A. General
B. Purchasing
Policy # | Policy | Procedure | Revised |
---|---|---|---|
03.B.01 | Purchasing Guidelines | 11/12/2019 | |
03.B.02 | Contracting with Historically Underutilized Businesses (HUBs) | 06/06/2019 |
C. Planning and Budgeting
Policy # | Policy | Procedure | Revised |
---|---|---|---|
03.C.01 | The Planning and Budgeting Process | 03/23/2018 | |
03.C.02 | Salary and Wage Adjustments | 03/23/2018 | |
03.C.03 | Repair and Construction Funds | 06/20/2019 |
D. Payroll
Policy # | Policy | Procedure | Revised |
---|---|---|---|
03.D.04 | Payroll Check Policy | 08/06/2020 | |
03.D.06 | Taxable Fringe Benefits | 01/29/2020 |
E. Physical Property
Policy # | Policy | Procedure | Revised |
---|---|---|---|
03.E.01 | Physical Inventory of Goods for Resale, Manufacture, or Repair | 01/24/2019 | |
03.E.02 | Property Management | 02/14/2018 | |
03.E.03 | Disposition of Abandoned and Unclaimed Financial and Personal Property | 05/31/2018 | |
03.E.07 | Fleet Management Plan | 06/08/2017 | |
03.E.08 | Student Travel | 04/08/2016 |
F. Asset Management
Policy # | Policy | Procedure | Revised |
---|---|---|---|
03.F.02 | Endowment Management | 02/14/2018 | |
03.F.03 | Distribution of Income from Selected Endowments | 08/27/2015 | |
03.F.05 | Sale, Lease, Purchase or Conveyance of Real Property | 12/04/2015 | |
03.F.07 | Foreign Bank Accounts | 02/14/2018 | |
03.F.08 | Real Estate Transactions | 05/31/2018 | |
03.F.09 | Payments of Benefit Costs from State-Appropriated Funds | 06/13/2017 | |
03.F.15 | Asset Management Policies | ||
03.F.16 | Asset Management Acquisitions | ||
03.F.17 | Asset Management Inventory Control |
G. General Accounting
Policy # | Policy | Related Procedure | Revised |
---|---|---|---|
03.G.01 | Year End Closeout Procedures for Deficit Balances | 04/06/2021 | |
03.G.02 | Agency Funds | 01/07/2020 | |
03.G.03 | Financial System Verification of Cost Center Transactions | 06/06/2019 | |
03.G.05 | Requirements for Utility Bill Audits | Retired | |
03.G.06 | Bank Account Reconciliation Procedures | 03/23/2018 |
H. Records Management
Policy # | UHS Policy | Procedure | Revised |
---|---|---|---|
03.H.01 | Records Retention | 01/24/2019 |