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Fiscal Affairs

The University of Houston-Clear Lake lists all its Memorandum of Administration Policies (MAPs) and applicable System Administrative Memorandums (SAMs). Please note that in instances where no UHCL policy is applicable, users will be directed to the University of Houston System's website and the appropriate SAM. We encourage all users to use this site as a valuable resource for accessing policies. Revised dates highlighted in RED indicates the policy is currently in review.

A. General

Policy # Policy Procedure Revised
03.A.01 Expenditure and Use of all Funds Administered by the University Of Houston System   06/04/2018
03.A.02 Entertainment Expenditures   05/31/2018
03.A.03 Business Travel   11/07/2018
03.A.04 P-Card Policy   09/30/2020
03.A.05 Contract Administration   11/22/2019
03.A.06 Establishment, Maintenance, and Discontinuance of Credit Card Services   06/06/2019
03.A.07 Petty Cash Funds   07/20/2018
03.A.09 Manual Checks   02/14/2018
03.A.10 Requests for Funds from UH Foundation   11/28/2018
03.A.12 Exception from State of Texas Taxes for University Expenditures   05/15/2018
03.A.13 Moving and Relocation Expenses   05/31/2018
03.A.16 Professional License Fees   05/31/2018
03.A.17 Disclosure of Related Party Interests   10/27/2017
03.A.19 Monthly Cell Phone Allowance   06/08/2020
03.A.21 Employee's Family Travel Expenses   05/15/2018
03.A.22 Reporting Financial Accounting Information to External Parties   10/04/2018
03.A.23 Court Ordered Restitution   07/28/2015
03.A.24 Extension of Credit by University of Houston System Component Universities   05/24/2021
03.A.25 Representation Allowance   05/15/2018
03.A.26 Employee Training Program   Retired - replaced by SAM 02.A.41
03.A.28 Tax-Exempt Bond Post-Issuance Compliance   01/07/2020
03.A.29 Tuition, Fees and Charges   11/16/2018
03.A.30 Establishment of Bank Accounts   12/05/2017
03.A.31 Business Administration   03/23/2018
03.A.45 Check and Cash Management Policy   12/04/2020

B. Purchasing

Policy # Policy Procedure Revised
03.B.01 Purchasing Guidelines   11/12/2019
03.B.02 Contracting with Historically Underutilized Businesses (HUBs)   06/06/2019

C. Planning and Budgeting

Policy # Policy Procedure Revised
03.C.01 The Planning and Budgeting Process   03/23/2018
03.C.02 Salary and Wage Adjustments   03/23/2018
03.C.03 Repair and Construction Funds   06/20/2019

D. Payroll

Policy # Policy Procedure Revised
03.D.04 Payroll Check Policy   08/06/2020
03.D.06 Taxable Fringe Benefits   01/29/2020

E. Physical Property

Policy # Policy Procedure Revised
03.E.01 Physical Inventory of Goods for Resale, Manufacture, or Repair   01/24/2019
03.E.02 Property Management   02/14/2018
03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property   05/31/2018
03.E.07 Fleet Management Plan   06/08/2017
03.E.08 Student Travel   04/08/2016

F. Asset Management

Policy # Policy Procedure Revised
03.F.02 Endowment Management   02/14/2018
03.F.03 Distribution of Income from Selected Endowments   08/27/2015
03.F.05 Sale, Lease, Purchase or Conveyance of Real Property   12/04/2015
03.F.07 Foreign Bank Accounts   02/14/2018
03.F.08 Real Estate Transactions   05/31/2018
03.F.09 Payments of Benefit Costs from State-Appropriated Funds   06/13/2017
03.F.15 Asset Management Policies    
03.F.16 Asset Management Acquisitions    
03.F.17 Asset Management Inventory Control    

G. General Accounting

Policy # Policy Related Procedure Revised
03.G.01 Year End Closeout Procedures for Deficit Balances   04/06/2021
03.G.02 Agency Funds   01/07/2020
03.G.03 Financial System Verification of Cost Center Transactions   06/06/2019
03.G.05 Requirements for Utility Bill Audits   Retired
03.G.06 Bank Account Reconciliation Procedures   03/23/2018

H. Records Management

Policy # UHS Policy Procedure Revised
03.H.01 Records Retention   01/24/2019


  • Office of Human Resources

    Policy Management Office

    Phone: 281-283-2160
    Fax: 281-283-3009

    Bayou Building, B2537
    2700 Bay Area Blvd, Box 74
    Houston, TX 77058-1002

    Office hours:
    Monday - Friday, 8 a.m. - 5 p.m.