Part-Time Employee Manual

The following information is provided by the Office of Human Resources as a convenient guide for non-benefits eligible (student workers), temporary/part-time employees (Adjuncts) of the University of Houston-Clear Lake.  This information should not be construed as an employment contract nor does it create a property interest in employment.  The University of Houston System, and its components, reserve the right to change, amend, or abandon any of the policies or procedures at any time.  Nothing changes the employment-at-will status of any employee, nor creates any additional rights, remedies at law, or expectation of continued employment.

Please review the Employment Guidelines for Student Workers for additional information regarding student employment. 

  Background Checks

The University of Houston System is committed to promoting a safe and secure environment at all of its component universities. The Background Checks for Employees policy (SAM 02.A.37) requires that all new hires pass a criminal background check. This policy is applicable to all positions, including faculty and adjuncts, full and part-time, permanent and temporary, as well as student employment in all university programs, regardless of funding source.

  Immigration and Naturalization Service (I-9)

To comply with INS requirements, every new employee, before performing any work, must appear in the Office of Human Resources with acceptable documentation to complete the INS Form I-9 (not in this manual). A list of acceptable documents can be found here: List of Acceptable Documents.

The following list of policies have been provided to promote awareness of the governing expectations of being an employee at the University of Houston-Clear Lake. Please review each policy.

The University of Houston System Board of Regents Policy 49.01 requires certain statutes and policies to be distributed to all employees at the start of each academic year and to all new employees at the time of employment.  

 For all non-benefits eligible, part-time or temporary employees (student workers and Adjuncts) the forms below are required.  Please expand each section to complete the necessary forms. 

  Required Forms (ALL EMPLOYEES)

Please read and complete each form carefully. Incomplete forms will be returned to the hiring department and could result in delayed payment of salary. Upon completion of each form print and submit to your hiring department.

Employee Data Sheet
Temporary/Part-Time Employee Record
Patent Disclosure and Assignment Agreement
Related Party Disclosure Form
Health Care Network Acknowledgment Form
2017 W-4 Form (Nonresident aliens see instructions in International Students section)
Primary Language Form (Adjuncts Only)
Certification of Student Status (Students Only)
Direct Deposit Form - participation in the Direct Deposit Program is mandatory. Employees must complete the form or enter the information directly into PASS.  Return the completed form to the Office of Human Resources. It generally takes two pay periods after the form is received for direct deposit to begin. 

  Teacher Retirement System of Texas (TRS)

Only required if you are an active participant in the Teacher Retirement System of Texas (TRS), through another participating agency.  This may include another Texas state agency, community college, or school district.

Certification for Retirement Eligibility

  International Students

The following forms are for Nonresident Alien Employees on F-1, H-1, or J-1 Visas if applicable.

Non-Resident Alien W-4 Form Instructions
Foreign National Tax Form Instructions
Foreign National Tax Form

  • Human Resources

    Phone: 281-283-2160
    Fax: 281-283-2158 

    Bayou Building B2537
    2700 Bay Area Blvd, Box 167
    Houston, TX 77058-1002