The Dean of Students office is responsible for overseeing and administering the student travel policy for UHCL. This policy is described in the University of Houston System Administrative Memorandum 03.E.08 Student Travel. The Dean of Students office is available to assist you in organizing and overseeing your student travel.
Student and Traveler Waivers
All student travelers must complete and submit to your organizer the appropriate university waiver and release form. Please choose the appropriate form:
Faculty & Staff
If you are involved in student travel that is “organized, arranged, or coordinated” and funded by your university department, required by a registered student organization, or by you in your role as a university employee, you must do in advance of the trip. Student travel to destinations greater than 25 miles away requires you to:
- Read, review and follow the University of Houston System System Administrative Memorandum 03.E.08 Student Travel. Note the requirements when a student is driving other students.
- Complete the Student Travel Form below.
Student Travel Form
The Student Travel Form is usually completed by the UHCL Faculty or Staff member who is the Trip Coordinator and traveling with the group:
- Complete and submit the Travel Summary/Emergency Contact Form.
When the form is submitted, the Trip Coordinator automatically receives a summary email with the subject, Online Form: Student Travel Summary.
- Forward all liability waiver forms.
Send all waivers to firstname.lastname@example.org.
The Dean of Students must receive this email at least 2 weeks before the travel start date.