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Quality Assurance

The Course Development and Support Team for University Computing and Telecommunications manages the Online Course Development Calendar and Quality Assurance process for University of Houston-Clear Lake.

The information on this page applies only to fully online courses. Web-supported and hybrid courses are not subject to course request deadlines or Quality Assurance review.

  2020-2021 Online Course Development Calendar
 

For Summer and Fall 2020 courses, the deadlines for requesting and submitting for Quality Assurance (QA) review newly developed online courses have expired. Faculty without existing online-approved shells for Summer and Fall 2020 courses will need to borrow from another instructor’s existing online-approved contents for Summer and Fall 2020 delivery. Requests to develop new fully online courses may be submitted for intended delivery in the Winter Mini Session 2020 or later.

All of the dates below apply to new, fully online courses under development. This could be a course you created from scratch, adapted from a permanent copy of your own existing course on a different topic, or permanently borrowed contents from another instructor’s existing course.

For information about the deadlines for course requests and Quality Assurance submissions, please feel free to watch our short video presentation.

Understanding the Course Development Calendar

Summer and Fall 2020 Course Delivery

Date Description
Nov 22, 2019 Deadline for new online course requests for both Summer and Fall 2020 to be submitted via OPALS. Only limited delegation requests for Summer and Fall 2020 delivery will be accepted after this date.
Feb 21, 2020 Deadline to submit new online master courses for Summer 2020 for Quality Assurance review.
Mar 20, 2020 Deadline to submit new online master courses for Fall 2020 for Quality Assurance review.
May 1, 2020 Deadline for new online course requests for Wintermester 2020 to be submitted via email to the Support Center. Faculty without existing online-approved shells for Wintermester 2020 courses will need to borrow from another instructor’s existing online-approved contents for Wintermester 2020 delivery.
Sep 11, 2020 Deadline to submit new online development courses intended for delivery in Wintermester 2020 for Quality Assurance review.

Spring 2021 Course Delivery (incl, Winter Mini Session)

Date Description
May 1, 2020 Deadline for new online course requests for Wintermester 2020 to be submitted via email to the Support Center. Faculty without existing online-approved shells for Wintermester 2020 courses will need to borrow from another instructor’s existing online-approved contents for Wintermester 2020 delivery.
Sep 11, 2020 Deadline to submit new online development courses intended for delivery in Wintermester 2020 for Quality Assurance review.
May 29, 2020 Deadline for new online course requests for Spring 2021 to be submitted via OPALS. Faculty without existing online-approved shells for Spring 2021 courses will need to borrow from another instructor’s existing online-approved contents for Spring 20201 delivery.
October 9, 2020 Deadline to submit new online master courses for Spring 2021 for Quality Assurance review.

 

  Quality Assurance
 

The Quality Assurance process exists to ensure that all new fully online courses meet or exceed minimal standards in design, navigability and student engagement. This is to reflect the expectations of the university and its accrediting entities (The Higher Education Coordinating Board and the Southern Association of Colleges and Schools). The following documents from SACS and THECB provide details regarding guidelines from those entities:

The Course Development and Support Team for University Computing and Telecommunications currently utilizes two Quality Assurance checklists, depending on the nature of the fully online course:

1) Full QA checklist with tips/examples – used for all fully online non-internship/practicum courses. There are four (4) sections in the full checklist, each of which address a particular design element of the online course:

  • Syllabus Section: The first thirteen (13) items (one of which applies ONLY to courses in the College of Business) covers information that must be included in a Syllabus as standards of best practice.
  • Syllabus/University Policies Section: the next three (3) items cover the requirements to have in the syllabus the academic honesty policy, last drop date and a disabilities accommodation statement.
  • Course Structure Section: The next thirteen (13) items (two of which apply ONLY to courses in the College of Business) are the course structure items relate to the design and navigability of the course.
  • Assignments Section: The final three (3) items concern clarity of course assignments and directions, course policies, and communication of grades and student feedback.

2) Internship/Practicum Course QA Checklist with tips and examples – used for online internship/practicum courses that may be less robust in terms of instructional content and more flexible in structure to suit students’ individual internship/practicum experiences.

If you elect to work with a member of our Instructional Design team when developing your new online course, your Instructional Designer will conduct a post-development review of your course and work with you to resolve any potential issues before your course is submitted to Quality Assurance.

To avoid unnecessary delays during Quality Assurance, instructors who develop courses without Instructional Design assistance are advised to conduct a self-review of the course before submitting their course for Quality Assurance review.

Quality Assurance and Limited Delegation Course Requests

For a variety of reasons, instructors may need to teach a fully online course that is a temporary copy (limited delegation) of another instructor’s online-approved master course contents. Although the source master course has already passed Quality Assurance, a review of the current master is conducted for the following reasons:

  • To ensure that the source master course (especially if it has been significantly edited over time) is still in compliance with the university’s Quality Assurance expectations;
  • To advise the borrower of instructor-specific features (e.g., instructor introduction, contact information) that they will need to change as soon as they provision their offering; and
  • To ensure that all links (in the syllabus, on the course menu, and throughout the course) and multimedia contents are functioning as intended. This is especially important when an instructor borrows content from another instructor who has been separated from the university or from a course that has not been taught for several semesters.

If you have any questions about the information or resources provided on this page, please contact the designated Instructional Designer for your college. If you aren’t sure how to reach your designated Instructional Designer, you may contact the Support Center either by email at SupportCenter@uhcl.edu or by telephone at 281-283-2828. The Support Center staff will create a help ticket for your inquiry and it will be routed to the appropriate member of our team.

 

 

Contact
  • University Computing and Telecommunications

    Phone: 281-283-2900
    Email: supportcenter@uhcl.edu

    Bayou Building, 3221
    2700 Bay Area Blvd, Box 225
    Houston, TX 77058-1002

    Office hours:
    Monday - Thursday, 8 a.m. - 5 p.m.