Organization Registration

Student Organization Recognition

Student organizations have a significant impact in the overall college experience. Students are encouraged to get involved with the 70+ student organizations here at the University of Houston-Clear Lake (UHCL). By joining a student organization, students are connected with fellow students who share the same interests. Organization membership will also give students the opportunity to expand on their leadership skills, social skills, and professional skills outside the classroom. If an organization does not exist in a particular area of interest, a minimum of five (5) students can form a new student organization.

Recognized student organizations here at UHCL are given a variety of privileges, which include:

  • Permission to reserve classroom space, event space, and most other facilities on campus at no charge (excluding the Bayou Theater).
  • The use of the University of Houston-Clear Lake name and logos in all information and publicity.
    Assistance from the Student Life Office in planning, implementing and evaluating activities and programs, and organization development and effectiveness.
  • Permission to invite off-campus speakers and artists to appear for regularly scheduled meetings and assemblies.
    Permission to distribute literature relating to the organization’s purpose and activities in areas authorized by UHCL posting policies.
  • Sponsorship of profit-making activities and solicitation of funds for organizational activities in accordance with university policies and regulations.
  • Representation on the Student Government Association and petition of funds from the Student Government Association for program development purposes.
  • Student organizations must undergo the recognition process each year.
  • Student organizations are recognized on the assumption that their activities and programs contribute to the educational, professional, civic, and social development of the students involved.
  • Recognized student organizations have freedom of choice in the selection of members, provided that there is no discrimination on the basis of race, color, religion, national origin, age, sexual orientation, mental or physical disability, or gender.
  • Provisions for non-student members may be made, but non-students may not outnumber student members in any organization and officers must be enrolled UHCL students each semester they hold a position.
    Students forming new organizations must design the group be unique in their purpose and goals from any currently recognized organization.

Recognition Process

Student organizations seeking establishment, renewal, or reactivation must complete the steps listed below for recognition at the beginning of each fall semester (generally from June to April). Only new organizations can be pursued and granted at the beginning of the fall and spring semesters, or at the discretion of the Coordinator of Student Life for Student Organizations.

Step 1

Contact the Student Life Office for information on starting a new organization or reactivating/renewing a former organization. A minimum of 5 UHCL students are required per organization. Other people, including students at other colleges and universities and members of the community, can be organization members, but these members cannot outnumber UHCL student members. All organization officers must be currently enrolled UHCL  students.

Step 2

Complete and file the Recognition Packet, which include the following documents:

  • Student Organization Recognition Packet Cover Page (must be attached upon submission)
  • Student Organization Petition and Compliance Form
  • Organization Officer Contact Form (the MOST important form – turn in early)
  • Mission Statement and Constitution Information Sheet
  • Organization Honor Cord Point System
  • Student Organization Webpage Information (to update Student Org Directory)
  • Bulletin Boards and Mailbox Renewals
  • Student Organization Cabinet/Room Locations
  • Request for Organization Email Account (OPTIONAL)

Step 3

The two (2) top student organization officers (i.e. President and Vice President, Chair and Vice Chair, or Co-Chairs) must attend the mandatory Recognition workshop. Several workshop dates will be made available throughout the summer up until the fall recognition deadline (date usually set around the last Friday in September). Workshop dates will be announced at SGA meetings, via email notifications to all officers, handouts located in the Student Life Office, and other methods. For new student organizations seeking recognition in the spring, special workshop dates can be arranged. When both officers complete the workshop, the recognition packet can be submitted. If there are any errors and issues with the content within the packet, the organization will be contacted before Student Life can grant official recognition.

Contact
  • Student Life

    Phone: 281-283-2560
    Fax: 281-283-2566
    Email: studentlife@uhcl.edu

    SSCB 1204
    2700 Bay Area Blvd, Box 198
    Houston, TX 77058-1002

    Regular office hours:
    Monday - Thursday, 8 a.m. - 7 p.m.
    Friday, 8 a.m. - 12 p.m.

    Please call ahead during holidays and semester breaks.

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