Airfare bookings can be made by completing a Travel Purchase Request Form after your preferred flight itinerary has been submitted to your department contact or CBA/DBA to attach to your Travel PO in PeopleSoft. If you have questions regarding airfare, please contact the Travel Office at 281-283-2270 or TravelOffice@uhcl.edu. Currently, we do not require same day quote, unless you plan on flying from outside the Houston area.
Travelers may choose to purchase their own tickets and then be reimbursed on their expense report. Airfare reimbursement is limited to the lowest class fare.
Employees will not be reimbursed for airline travel certificates issued as a gesture of goodwill. They have no cash value and are the airlines obligation. Future flight credits can be used and reimbursed when the employee originally purchased the unused ticket.
Tips for Booking Airfare
- Understand the fares rules/restrictions when purchasing non-refundable tickets.
- Be flexible with your flight times (Several hours can make $200+ difference.)
- Consider alternative airports in multi airport cities.
- Confirm your itinerary before ticketing to avoid making ticket changes and incurring additional costs. (i.e. dates, times, fare, services, etc.)
It is the Traveler's responsibility to verify airline tickets are accurate regardless of method of purchase (Traveler or UHCL).