The purpose of the University of Houston-Clear Lake (UHCL) Procurement Card (P-Card) Program is to establish a more efficient, cost-effective method of purchasing and paying for small-dollar transactions that are low volume, non-repetitive purchases. The program is designed as an alternative to the traditional purchasing process for supplies. If used to its potential, the P-Card Program will result in a significant reduction in the volume of purchase orders and related documentation including invoices and checks. In addition, corresponding work processes associated with ordering and check writing will be eliminated.
Cardholders are designated by their department heads. P-Card applications must be completed by the cardholder and signed by the department head. The department business coordinator must also sign the application to verify the cardholder's default cost center. Questions regarding the application process should be emailed to UHCLProcurement@uhcl.edu.
P-Card Program Information
Fraudulent Activity ~ Call Citibank Customer Service 24/7 at 1-800-248-4553 AND call P-Card Administrator at X2150
Lost or Stolen Card ~ Call Citibank Customer Service 24/7 at 1-800-248-4553 AND call P-Card Administrator at X2150
Citibank Customer Service 24/7 ~ 1-800-248-4553
TAX EXEMPT CERTIFICATE ~ Email request to UHCLProcurement@uhcl.edu (Request must include name & address of vendor.) Certificate is sent to the requester, not the vendor.
P-Card Termination Agreement ~ Must be signed when a cardholder transfers to another department or leaves the university. Card and agreement should be returned to a UHCL P-Card Administrator in the Procurement Department in the North Office Annex II (NOA II).
Food Service Waiver Request Form ~ Approved waiver must be uploaded as part of the backup documentation for any transaction over $100 paying an off-campus vendor for an on-campus event.
Sample Journal (only if you miss the reallocation deadline)