Since the standard contract agreements are revised periodically based on changes in law or University policy, we strongly recommend that you visit this page each time you need a contract form - as opposed to storing and reusing forms on your computer or departmental server, which could result in your use of an outdated or otherwise unacceptable document.
OCA COVERSHEET ~ Use as transmittal document when submitting a standard agreement $25,000 and above for legal review.
STANDARD PURCHASING AGREEMENT (SPA) ~ Services provided TO UHCL
PERFORMER AGREEMENT ~ Use for performing artists such as musicians, DJs, dancers, etc.
SPEAKER AGREEMENT ~ Use for speakers for workshops or any time the service is a talk or presentation only.
FOREIGN NATIONAL INFORMATION ADDENDUM ~ If a vendor is BOTH an individual and a foreign national, then this form must be submitted with their agreement. NOTE: General Counsel Immigration Services is required to review the Foreign National Information Addendum for all visa types except B-1 visa and W-B stamp, so the addendum must be submitted to Contract Administration at UHCLProcurement@uhcl.edu for review at least three weeks before services will be performed.
AFFILIATION AGREEMENT~Description of Internship Form ~ Must be used WITH the Affiliation Agreement for Field Practicums or Internships.
INTERAGENCY COOPERATION AGREEMENT ~ Agreement between Texas state agencies; use in accordance with Texas Gov't Code Chapter 771
INTERLOCAL COOPERATION AGREEMENT ~ Agreement between UHCL and a local government body; use by authority granted in Texas Gov't Code Chapter 111
MEMORANDUM OF UNDERSTANDING ~ Agreement between two educational institutions to establish a commitment to a joint academic program, the details of which will be finalized in a future written agreement
REVENUE CONTRACT COVERSHEET ~ Must be used to process the Services Agreement (Revenue Contract)
SERVICES AGREEMENT ~ Services provided BY UHCL (Revenue Contract) ~ Service agreements MUST be approved by Contract Administration PRIOR to execution.
OCA COVERSHEET ~ Use as transmittal document when submitting a non-standard agreement for legal review.
GUIDELINES for University and University System Names can be found in the UHCL Brand Guide.
STANDARD CONTRACT ADDENDUM (SCA) ~ Use WITH a non-standard agreement to bring the agreement into compliance with Texas Government Code. (For limitations of use, see Training Guide for Processing Non-Standard Agreements.)
AMENDMENT TO AGREEMENT ~ Use to change an existing contract. MUST be processed before the original contract expires with the same approvals as the original contract. ALL amendments must be sent to legal for review. The entire contract term must not exceed 5 years.
APPENDIX A ~ Use to attach a lengthy, detailed statement of services to any form listed above under Standard Agreements.
DISCLOSURE OF INTERESTED PARTIES FORM ~ Signed form must be submitted along with Board of Regents approval for all contracts valued at $1 million or more (revenue or expense).
FOOD SERVICE WAIVER REQUEST ~ Approved waiver must be attached to any contract over $100 to an off-campus vendor delivering and/or serving food for an on-campus event.
INFORMATION SECURITY HOSTED SERVICES CONTRACT CHECKLIST ~ This assessment must be completed for contracts that include hosting of University information on non-UH System servers. Must be completed and included in the contract packet.
INSURANCE WAIVER REQUEST ~ Use to request a waiver or modification of the insurance requirements of the Standard Purchasing Agreement (SPA) or the Standard Contract Addendum (SCA). Send form to UHCLProcurement@uhcl.edu for processing.
PROCUREMENT ENCUMBRANCE ADJUSTMENT FORM INSTRUCTIONS ~ Instructions for completing
RELEASE AND INDEMNIFICATION AGREEMENT ~ Release and indemnification agreement for activity or trip on or off campus
SOLE SOURCE JUSTIFICATION ~ For contracts over $5,000 (Should submit to Procurement for approval PRIOR to processing requisition.)
TAX EXEMPT CERTIFICATE ~ Email request to UHCLProcurement@uhcl.edu (Request must include name & address of vendor). Certificate is sent to the requester, not the vendor.
VENDOR SETUP ~ Vendor Setup Requirements to establish vendor number in PeopleSoft
PROCESSING PAYMENTS ON CONTRACTS
CONTRACT RECEIVER EXAMPLE 1 ~ Partial payment, 1 cost center, 1 invoice
CONTRACT RECEIVER EXAMPLE 2 ~ Partial payment, numerous cost centers, 1 invoice
CONTRACT RECEIVER EXAMPLE 3 ~ Partial payment, 1 cost center, numerous invoices
CONTRACT RECEIVER EXAMPLE 4 ~ Final payment (releases remaining encumbrance)
CONTRACT RECEIVER EXAMPLE 5 ~ Payment of check to be hand delivered to Contractor (Special Handling)
CONTRACT RECEIVER EXAMPLE 6 ~ Payment of Overage (Overage exceeding 10% of original contract amount must have budget authority approval.)