Business Operations
Business Operations is a unit within the Administration and Finance division of UHCL.
Areas
Auxiliary
Auxiliary Services strives to support the UHCL Campus Store and Dining Services, including meal plan administration, print/copy and mail services, and vending operations.
Accounts Payable
Accounts Payable ensures timely and accurate invoice processing and expense reimbursements for all UHCL business related activities with careful attention to detail, due dates, and UH system policies.
General Accounting
General Accounting is responsible for the integrity of fiscal reports through monthly accounting entries that comply with federal and state laws in addition to myriad policies and guidelines set forth by the University of Houston System (UHS).
Procurement
Procurement is dedicated to providing effective and efficient processes and procedures for the acquisition of quality goods and services, at competitive pricing, for our academic and administrative departments.
Student Business Services
Student Business Services maintains accurate student account records and assists students, staff and faculty courteously whether they are inquiring about balances, business office processes, refunds, deposits or other payment concerns.
Travel
The Travel Office within Accounts Payable supports our Concur platform and user training and interaction, encompassing requests, bookings, and expense reporting for UHCL business-related domestic and international trips.
PeopleSoft
PeopleSoft is an Oracle software product that is our platform for managing many of our financial, operational, and student account transactions and files. It is an integral part of the larger University of Houston platform and fully conforms with that comprehensive system software.
Contact Business Operations
Phone: 281-283-2140 | Fax: 281-283-2137
Email: AVPBusOps@uhcl.edu
North Office Annex II 1500
2700 Bay Area Blvd, Box 103, Houston, TX 77058-1002
Office Hours: Monday - Friday, 8 a.m. - 5 p.m.
Tax Documents
Documents for providing proof of the University of Houston-Clear Lake's Federal and State exemption, Taxpayer Identification Number, Hotel Occupancy Tax exemption, Motor Vehicle Tax Exemption Certificate, and Personal Property Tax exemption.
Federal EIN and Tax Exemption Letter - Federal Tax Exempt Status for the University of Houston System.
Motor Vehicle Rental Tax Exemption Certificate - This certificate should be given to the motor vehicle rental company to be exempt from Motor Vehicle Tax.
Texas Hotel Occupancy Tax Exemption Certificate - This certificate should be given to the hotel or motel operator for exemption from Texas Hotel Occupancy Tax.
Texas Personal Property Tax Exemption - This memorandum provides the facts and circumstances under which the University is exempt from Texas Personal Property Tax in accordance with statutory authority.
Texas Sales and Use Tax Exemption Certification - This certificate should be supplied to vendors when making purchases which qualify for exemption from Texas Sales and Use Tax.
- To request a Tax Exempt Certificate email UHCLProcurement@uhcl.edu (Request must include name & address of vendor.)
UHCL Form W-9 (signed) - The W9 form is used as a means of obtaining vendor taxpayer identification number so UHCL can report on payments made (income to the vendor) to the IRS. See our signed form here.
One Tax-Free Sale Day - An institution of higher education in Texas can hold a one-day, tax-free sale each month. The qualified exempt sales by the student organization (whose purpose is not to engage in business or to make a profit) must be to raise funds for the organization. This exemption does not apply to items sold for more than $5,000. In addition to the monthly tax-free sale, affiliated student organizations do not have to collect sales tax on the first $5,000 of their taxable sales in a calendar year
Mission
Business Operations supports UHCL by providing accurate, user-friendly information, reports and processes, training and tools, and documented methods and procedures for new and existing workflows. We undergird academic and administrative financial functions of the university.
Vision
We are a team of collaborative professionals who consistently add value to our internal and external customer functions by offering helpful assistance, data and solution-oriented support.
Culture
Business Operations celebrates and welcomes employees who exemplify leadership, proactive customer service for internal and external stakeholders, and a positive approach to identifying and embracing innovation across student services, auxiliary services, accounts payable and receivable, and accounting/reporting functions.
Institutional ID Numbers
Notary Public Services
- Carol Pruitt: 281-283-2015
- Erika De Leon: 281-283-2163
- Melissa Pompa: 281-283-2161
- Kimberly Duren: 281-283-2420
- Evangelina Gomez: 281-283-2991
- Sandy Windham: 281-283-3521