- Account code incorrect
- A justification is not included as to why we are paying an invoice over 60 days old
- Amount on receipts do not match voucher & no reason stating why
- Benefit statement was not added to voucher
- Brand Guide approval needed when ordering merchandise with UHCL logo
- Cannot pay from a Quote, please obtain an invoice
- Claiming/Paying for state sales tax
- Computer related items need prior approval from OIT. Exceptions to Computer related
items pre-approval are:
- blank CD/DVDs
- cases for laptops/tablets
- desktop sit/stand stations (e.g. Varidesks)
- ergonomic keyboard and mouse arm rests
- jump drives
- keyboard trays (mounts to a desk)
- monitor arm mounts
- mouse pads
- printer ink and/or toner
- contact OIT Support Center if you are not sure about your technology order
- Dates incorrect or missing (Goods receipt & acceptance dates should be the same)
- Food Waiver form must be uploaded when purchasing food over $100 off campus ($500 for Pearland)
- HR approval needed for employment ads
- If person attending business meal is the signature authority, their supervisor must also sign voucher
- Memberships and subscriptions must have beginning and end dates
- Need a statement as to why paying late
- No back up is uploaded
- No comments written or not enough of the five “W’s” (when, where, why, what and who)
- No itemized receipts on meals
- Not printing names next to illegible signatures
- Number of attendees not listed on entertainment (If 10 or less must list names)
- Only one invoice number per voucher
- Person getting reimbursed does not have supervisor signature
- Person reimbursed did not sign voucher coversheet
- Proof/method of payment for reimbursements
- Reimbursement for gift cards must have the Gift card request form approved prior to purchase
- Reimbursements over 60 days need to have an Exhibit B form uploaded and routed through the TAX-AP path in workflow
- Restricted fund was used against account code
- Route through OSP on grant funds
- Sensitive information has not been redacted
- Vendor hold status for purchases over $500 not uploaded
- Wrong address-does not match invoice (when paying by check)
- Wrong documentation uploaded
- Wrong invoice number